Deputy Director: Administrative Support and Coordination, REF NO: HRMC 44/24/9 at The Department of Home Affairs

What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
  

   

  Deputy Director: Administrative Support and Coordination, REF NO: HRMC 44/24/9

  • Job Type Full Time
  • Qualification Bachelors
  • Experience 3 years
  • Location Gauteng
  • Job Field Administration / Facilities 

  REQUIREMENTS : 

  • An undergraduate qualification in Management or Administration at an NQF level 6 as recognised by SAQA 
  • 3 Years’ experience at an Assistant Director2 of equivalent level 
  • Extensive experience in administrative support 
  • Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, document management methodologies and applicable Government Structures 
  • Knowledge of the Medium Term Development Plan (MTDP) and Government Planning Framework 
  • Excellent abilities and experience in project management, project optimization, and the use of online systems 
  • A valid drivers’ license 
  • Willingness to travel and work extended hours. 

  DUTIES :

  The successful candidate will be responsible for, amongst others, the following specific tasks: 

  • Manage the provisioning of administrative support services in the Office of the Executive Authority (e.g. HR, procurement, assets, courier services, logistics and transport / travel, records – and financial management) 
  • Keep record of decisions of Cabinet / the Executive Council and alert the Chief of Staff and Executive Authority of actions to be taken and due dates 
  • Develop / coordinate correspondence and reports as directed 
  • Coordinate effective integration of ministerial projects and programmes 
  • Provide advice and guidance on related policy matters 
  • Attend to client enquiries in accordance with agreed service timelines 
  • Facilitate stakeholder engagement and collaboration and represent the Office at various forums 
  • Ensure the effective implementation of operational objectives and innovations (digital transformation, records- and document management solutions, process improvements and information management and analysis), in order to enhance service delivery 
  • Implement governance processes, frameworks and procedures 
  • Ensure effective and efficient management of human, physical and financial resources within the Unit 
  • Coach and guide staff on best practices and compliance with regulatory requirements 

  APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be submitted online at https://eRecruitment.dha.gov.za or sent via email to [email protected] by the specified closing date.

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  Method of Application

  APPLICATIONS: Must be – 
  submitted online at https://eRecruitment.dha.gov.za or send to the correct email address specified at the bottom of the posts, on or before the closing date; 
  accompanied by a fully completed Application for Employment Form ( New Z83, effective from 1 January 2021), obtainable at www.dpsa. gov.za and a comprehensive CV, citing the start and end date (dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), limited to 2.5MB in size. 

  Interested and qualified? Go to The Department of Home Affairs on erecruitment.dha.gov.za to apply

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