Director's Executive Assistant(AD 67) at Werkie

Key Responsibilities:

• Calendar & Time Architecture: Conduct regular time audits with the Director to identify inefficiencies and protect high-value strategic time.
• Communication & Correspondence: Manage, filter, and respond to communications on behalf of the Director.
• Tender & Contract Support: Assist with tender processes, documentation, and contract administration.
• Meeting Management: Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Project & Operational Coordination: Support coordination across multiple projects and stakeholders.
• Travel & Logistics: Arrange travel, accommodation, and logistics for the Director.
• Compliance & Regulatory Support: Assist with ensuring compliance with relevant regulations and processes.
• Operational Support: Proactively take ownership of recurring administrative, coordination, and communication tasks.
• Strategic Support: Act as a buffer between the Director and operational demands by prioritizing, filtering, and resolving matters where possible.
• Protect the Directors peak-hours.

Job Requirements:

• Diploma or Degree in Office Administration, Business Management, or a related field.
• 3–5 years’ experience in an executive support, PA, or operational role (preferably within construction, engineering, or infrastructure).
• Experience managing complex environments with multiple stakeholders.
• Strong knowledge of MS Office programs.
• Familiarity with South African procurement processes and tender administration is advantageous.
• Strong interpersonal and communication skills.
• Ability to work independently and within a team.
• Strong organizational and time management skills.

Key Characteristics:

• Forward-thinking and proactive mindset.
• High level of discretion and professionalism.
• Resilient and adaptable.
• Detail-oriented with strong organizational ability.
• Strong relationship-building skills.
• Ownership-driven approach.