Operational And Personal Assistant(AD 68-S) at Werkie

Key Responsibilities:

Operational & Administrative Support

• Provide direct administrative and operational support to senior management.
• Manage calendars, meetings, and appointments.
• Coordinate workflows and track daily progress.
• Prepare reports, statistics, and data analysis for decision-making.
• Identify and implement process improvements.
• Ensure effective internal communication and follow-ups.

Strategic Assistant Role

• Participate in strategic discussions and provide input.
• Stay aligned with business priorities and objectives.
• Proactively identify opportunities for optimization and efficiency.
• Support the execution of strategic initiatives.

Executive & Personal Assistant Duties

• Manage the Executive’s full diary (professional and personal).
• Handle emails, communication, and prioritization.
• Prepare meetings, take minutes, and track action items to completion.
• Manage sensitive documentation and financial matters with discretion.
• Arrange travel, accommodation, logistics, and personal requests.
• Ensure efficient execution of all requests.

Operational Logistics & Event Coordination

• Plan and manage corporate and internal events.
• Coordinate team-building, client functions, and key milestones.
• Manage vendors, venues, and event logistics.
• Drive culture initiatives such as team celebrations and birthdays.

Supplier & Contract Administration

• Manage relationships with external service providers.
• Administer contracts and service level agreements.
• Monitor service delivery and compliance.
• Ensure all contractual documentation is accurate and up to date.

Office & Operational Management

• Oversee office operations, supplies, and maintenance.
• Manage administrative documentation, quotes, and cost tracking.
• Ensure smooth day-to-day business operations.

Communication & Relationship Management

• Act as a professional liaison between the Executive and stakeholders.
• Welcome clients, visitors, and suppliers.
• Maintain a high level of professionalism and hospitality.
• Ensure clear and effective communication channels.

General Administrative Duties

• Monitor deadlines and prioritize tasks effectively.
• Support client service, QA, and sales administration when required.
• Assist with contracts, audits, and internal projects.
• Maintain strict confidentiality at all times.
• Handle any additional reasonable requests from management.

Job Requirements:

• Matric
• Tertiary qualification is advantageous
• 2–5 years’ experience in a similar high-pressure support role
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook)
• Valid driver’s license and reliable transport
• Excellent verbal and written communication
• High level of discretion and professionalism

Key Characteristics:

• Strong attention to detail and organizational skills
• Solid administrative and financial capability
• Ability to multitask and perform under pressure
• Self-driven, accountable, and solution-oriented
• High integrity and confidentiality