Divisional Coordinator: CTO at Broadband Infraco

Key Responsibilities:

Reporting to the Chief Technical Officer, the incumbent will:

• Manage the smooth running of the CTO’s office including correspondence, meetings and diary, travel arrangements.
• Coordinate and review the activities of the outputs, submissions, and updates of all sub-unit activities.
• The successful candidate will be responsible for the records and contract management storage and dissemination of the information within the CTO’s office, including electronic filing and management via SharePoint.
• Facilitation and coordination of all Human Resources related activities (Performance contracts, Filing, tracking of certain objectives).
• He/she will be responsible for the follow up and production of divisional management reports, monthly, quarterly, and annually.
• Coordinate all the meetings, take minutes and all logistical arrangements.
• Processing claims for the CTO.
• The candidate will be responsible to maintain professional client and Supplier Liaison.

Qualification and Experience:

•  National Diploma in Business/Office Administration/Management or Secretarial qualification
• 3 – 5 years’ experience in general office administration undertaking office management, Data capturing, travel arrangements, Report writing, financial management, Coordinating Departmental activities
• An understanding of the technical operating environment.
• Sound general secretarial/PA and office administration experience developed through growing through the ranks of organisations in such roles across functional areas.
• Experience in dealing with key and senior individuals in organisations, including government.
• Knowledge of government protocols and hierarchy.