Secretary at City of Tshwane

Job purpose

• To render effective and efficient secretarial, clerical and other administrative tasks in support of the Integrated Transport Planning Section

Appointment requirements

• Grade 12 plus a secretarial qualification or training
• At least one year’s administrative experience
• Computer literacy
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Personal attributes and/or competencies

• Being ethical; good communication skills; good interpersonal relations; ability to work as part of a team; ability to pay attention to detail; ability to be professional at all times; ability to work independently at strategic level; having integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the department; administrative skills; organising and coordination skills; financial management skills; project management skills; analytical thinking skills; presentation skills

Primary functions

• Perform secretarial, clerical and other administrative tasks in support of the director
• Respond to telephonic and electronic enquiries and forward such to the appropriate person
• Greet and receive clients and visitors
• File and process mail
• Screen requests for meetings and appointments and help to organise meetings
• Execute diverse official secretarial duties