Engineering Coordinator at Belmond Mount Nelson Hotel

Primary Responsibilities Include:

• Duties include all department administration including filing, payroll, purchasing, accounts and health and safety administration, updating OnTrack, record keeping, communicating with internal teams as well as other departments.
• Expense and invoice management and tracking.
• Responsible for department orientation for all new employees.
• Interact daily with in house contractors, from work schedules through to hotel access and logs, to tracking in-house work completed with service contractors.
• On-going maintenance of the departmental Health & Safety files.
• Organising and tracking the Hotel preventative maintenance program.
• Comply with departmental policies, procedures, and service standards.
• Follow and proactively promote all health and safety policies and initiatives.
• Review and update weekly maintenance schedule and jobs cards.
• Supervise the maintenance staff to ensure the completion of maintenance jobs are in accordance with the highest standards of efficiency and in accordance with all corporate policies and legislated regulations.
• Provide feedback to the Chief Engineer on repair jobs, including consumption of tools, materials and skills.
• Assign and reassign work as per emergencies, priorities and inspections once work is completed.
• Promote effective communication as well as good relations between the Hotel staff and the maintenance department.
• Ensuring that department records, admin and statutory requirements are kept up to date.
• Ensure the smooth flow of communication through the department at all times.
• Timeously liaise with other key departments as and when required to ensure prompt response from the maintenance department.
• In addition to the above functions, any other assignment/job given by the Management team occasionally or on a daily basis to be performed respectively.

Requirements

What You Bring:

• 2-3 years’ experience in a similar role.
• Experience working in a Hotel maintenance environment including preventative maintenance advantageous.
• Experience with contractor scheduling and small project management.
• Team & goal orientated.
• Computer literacy with regard to the use of Excel, Word, Building Management Systems, and job cards.
• High level of organizational skills.
• Excellent communication skills – written and verbal.
• Strong administration background with previous experience in a technical department.