Estate Administrator at Absa

Job Summary

To administer deceased estates ranking from normal to more complex estates which might involve Capital Gain Tax and Estate Duty

Job Description

Administrator Estate

Key Responsibilities

• Receive completed deceased estate reporting documents from the Fiduciary Consultants and Lean system and make telephonic contact with the client

• Manual intake of estates

• Report the deceased estate to relevant stakeholders via written correspondence, newspaper and Government Gazette

• Advertise (e.g. advertise in the local newspaper and Government Gazette) and for any debtors or creditors (section 29 notification) in respect of the estate late

• Receive relevant information as requested by the various stakeholders and start redeeming and transferring assets

• Draft the liquidation and distribution account to reveal the true reflection of the assets and liabilities as at date of death and submit outstanding tax returns

• Advertise (for twenty one (21) days) the Liquidation and Distribution account (section 5 notification) in the local newspaper / Government Gazette and with the Magistrate in the district were the deceased resided twelve (12) months prior

• Instruct the Absa panel attorneys on the expiry date of the advertisement

• Obtain final tax assessment from SARS and finalise the deceased estate

• Achieve set target as set out by management at the beginning of the year

• Ensure that post (incoming mail, fax and correspondence) and filing is up to date as per the company norms

• Keep clients updated on progress of the estate

• Maintain a high standard of service during the administration process without supervision

• Build and maintain a relationship with various stakeholders (i.e. valuators, auctioneers, attorneys, Master of the High Court, South African Revenue Service)

• Ensure that queries do not turn into complaints by addressing these within a period of twenty four hours

• Adhere to ABSA compliance requirements and industry related legislations

• Adhere to business processes and controls practice; non-adherence may lead to disciplinary actions

• Complete compulsory compliance and legislation training within the required time-frames as prescribed by Absa Risk

• Adhere to risk and compliance policies in terms of Environmental Health and Safety, Information Security, Records Management and Money Laundering, Sanctions

• Be knowledgeable on the Estate Administration Act

Competencies

• Working with people

• Planning and organising

• Delivering results and meeting customer expectations

• Following instructions and procedures

• Adapting and responding to change

• Coping with pressure and setbacks

Minimum Requirements

• National Diploma in Estate and Trust or Deceased Estate Administration Course via Law Society of SA or equivalent NQF level 5 qualification or higher

• Two (2) years experience within deceased estate administration environment

• Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet

• No criminal record

Preferred Requirements

• Relevant B Legal degree (LLB) or Advanced Estate and Trust Diploma or equivalent NQF level 6 qualification

• Five (5) years experience in deceased estate administration environment

• Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status

General

• The appointment will be made in line with the Divisional Employment Equity strategy

Education

Further Education and Training Certificate (FETC): Estate and Trust Management (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised