Executive Administrator at Fidelity Services Group

Role Summary

• Administrator to provide high‑calibre operational, governance and administrative support to ensure the seamless functioning of the executive office.
• This role demands exceptional organisational capability, professional maturity, discretion and the ability to operate effectively within a high‑pressure, fast‑paced corporate environment.
• The incumbent will support complex executive workflows, maintain governance structures and uphold the highest standards of confidentiality and accuracy in all interactions.

Qualifications & Experience:

• Grade 12/Matric.
• 5–8+ years administrative experience within a large corporate environment.
• Demonstrated ExCo‑level exposure and support.
• Advantageous: experience within the security industry.
• Ability to work extended hours as and when required
• Advanced Excel, MS Word and Power Point proficiency.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Highly motivated and enthusiastic.
• Valid driver’s license with own reliable transport.
• Ability to travel as and when required.

Key Responsibilities/Core Competencies (not totally inclusive):

• Manage complex executive calendars, briefings, travel and logistics.
• Coordinate minutes, action logs and decision tracking with strict confidentiality and version control.
• Maintain governance cycles, statutory diaries and executive office rhythms.
• Support crisis coordination and rapid convening of executive meetings.
• Customer Support.

Executive Administration

• Mastery in managing complex, calendars, conflict resolution and coordination of office touchpoints.
• End‑to‑end meeting support, including agendas, pre‑reads, briefings, action logs and follow‑up tracking.
• Comprehensive travel and logistics management (local and international), including security, visa and contingency planning.

Governance

• Accurate and action‑oriented minute taking; tracking resolutions and ensuring timely closure.
• Awareness of statutory and executive diaries, including monthly Joint Exco sessions, business reviews and key client engagements.

Communication

• Professional engagement with C‑suite and senior executives.
• High‑quality business writing with a professional, concise executive tone.
• Proven discretion and integrity in handling sensitive and confidential information.

Technical Proficiency

• Advanced capability across Outlook, Teams and OneDrive, including permissions and document control.
• Strong proficiency in PowerPoint, Word, Excel and general MS Office tools.

Operational Resilience

• Ability to convene rapid meetings during crises and support executive responsiveness.
• Strong security and priority awareness
• Coordination of office operations, facilities requests and asset management and business approvals.

Role Fit

• Strong bias toward action with exceptional anticipation skills and a “no surprises” operating style.
• Systems thinker with awareness of legal, finance, risk and operational interdependencies.
• Composed and effective in high‑volume, deadline‑driven environments.
• Demonstrated ethical conduct, confidentiality and professional integrity.

Deadline:20th February,2026