Executive Assistant at ALPLA Group

WHAT YOU WILL ENJOY DOING

• Manage the day-to-day administrative affairs of the Managing Director
• Schedule and coordinate internal & external meetings
• Prepare meeting agendas and create meeting minutes and documentation as required
• Support the Managing Director by reviewing, analyzing and summarizing information
• Prepare special reports when needed
• Provide general support to visitors and expats
• Distribute communication amongst all executives and relevant team members as required
• Maintain and develop an updated filing system and database
• Arrange travel and logistics including booking flights, car rental and hotel accommodations when needed.
• Plan in-house or off-site activities as required

WHAT MAKES YOU GREAT

• Relevant qualification from a reputable institution with +10 years of experience in a professional office environment
• Excellent written and verbal communication skills
• Above average competence with MS Office, including Word, Excel and PowerPoint
• Excellent planning and organization skills
• Must be proficient in office management including liaising with premises management, suppliers and contractors
• Ability to analyze and interpret department needs and results
• Ability to recognize, manage and solve complex issues/problems
• Ability to perform assigned duties under frequent time pressures in a fast-paced environment.
• Experience with budget analysis and management
• Ability to juggle multiple tasks and projects effectively
• High level of attention to detail and accuracy
• Excellent written and spoken local and English language skills

WHAT YOU CAN EXPECT WORKING WITH US

• Professional working environment
• Competitive / market related salary
• Employee Assistance Program