Executive Assistant at Aspen Pharma Group

OBJECTIVE:

• To perform an efficient and effective secretarial and administrative service to the Senior Executive.

MAIN DUTIES:

• General secretarial duties covering all of the related fields, including filing and typing of documents
• Office efficiency and administration
• Excellent communication skills
• Routine office duties
• Effective diary and time management, coordination of meetings
• Handling of all domestic and international travel arrangements
• Refining Presentations
• To handle confidential information with sensitivity and integrity Action all correspondence where necessary.
• Travel and accommodation is coordinated as and when required.
• Conferences, meetings and projects are coordinated timeously.
• Minute taking and distribution to relevant parties
• Presentation material is generated as and when required.
• Arrange promotional items as and when required
• Coordinate daily accounts to be paid
• Action all correspondence where necessary.
• Set up teleconferencing and video conferencing timeously
• Order stationery
• Collate client contacts list and update regularly
• Handling and responding to correspondence when executive is out of office
• Document and correspondence drafting
• Liaise with customers of high profile i.e. cabinet ministers, government officials, international delegates, etc.
• Liaison and administration of various other strategic/directorship portfolios as per Executives requirements 

KNOWLEDGE AND COMPETENCIES:

• Excellent secretarial and administrative skills
• Excellent Planning and organizational skills
• Pro-active and initiative essential with exceptional communication skills
• Financial skills and highly attentive to detail and need for accuracy in all areas
• Good time management skills and above average problem solving
• Action orientated with a high sense of urgency
• Travel reservation knowledge
• Must demonstrate patience and exceptional interpersonal sensitivity

QUALIFICATIONS AND EXPERIENCE:

• Matric/Grade 12
• Relevant administrative qualifications
• Minimum of 5 years’ experience in an executive assistant role
• Computer literate (Ms Office, Excel, PowerPoint, Outlook, Internet)

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 06 February 2020.  Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.