Executive Assistant at Glencore

• As an Executive Assistant, you will contribute to the efficiency of the business by providing comprehensive, personalized, and timely support. In this pivotal role, you will manage a wide range of administrative and executive support tasks, demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional assistance - this is a position where you have the opportunity to make a real impact.
• This position offers a unique opportunity to work for a fast paced, multinational commodity trading organization that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent who shares commitment to excellence, exceeding expectations, and fostering enduring relationships built on trust and integrity.

Responsibilities:

• Proactive and comprehensive diary management.
• Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary
• Booking meeting rooms and other logistics
• Event management for global departmental events/strategy days.
• Arrange international travel and accommodations (including visa applications)
• Responding to information requests and ensuring follow-up actions are appropriately dealt with
• Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
• Coordinate and liaise with other departments as needed
• Assist in preparing reports, spreadsheets and presentations
• Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
• Prepare, reconcile and submit expense reports
• Other ad hoc duties with occasional personal administration support.
• Providing flexible cover for colleagues, as necessary

Key relationships:

• Chief Risk Officer
• Divisional CIO

Qualifications:

• Diploma or Certificate in: Office Administration, Business Administration, Secretarial Studies
• Bachelor’s degree would be beneficial

Work experience:          

• Proven EA experience supporting Senior Director/VP/C-Suite level
• A high level of proficiency in Microsoft Office Suite (in particular, a good command with Excel and Ppt)
• Ability to work across multiple time zones

Competencies:

• Experience working within a fast-paced professional services environment
• Excellent written and verbal communication skills
• High emotional intelligence
• Strong organizational and time management skills
• Proven ability to handle confidential information with discretion
• Strong business acumen
• Strong attention to detail
• The ability to juggle multiple responsibilities
• The ability to remain calm under pressure
• A can-do attitude and willingness to get stuck in and help in any way you can
• Be forward thinking 
• Be agile and adaptable 
• Ability to work as part of a wider team and cultivate productive working relationships across the business

Deadline:22nd August,2025