Executive Assistant - Johannesburg at RMB - Rand Merchant Bank

Purpose

• In partnership with the relevant executive / manager and leadership teams in the business, drive the growth of the business by assisting to shape and deliver on strategy, project manage various strategic activities, and ensure delivery of the manager / function's key objectives

Experience and Qualifications

• Strategic Thinking 
• Programme And Project Management 
• Building Strategic Relationships / Networking

Responsibilities

• Initiate dialogue to build professional working relationships with all stakeholders displaying excellent abilities to listen advise influence to negotiate and present at all levels.
• Lead and facilitate difficult conflict situations into consensual agreements.
• Integrate opinions and information provided by various sources to make strategic decisions.
• Adapt communication styles to meet the needs of different audiences.
• Continually scan the industry to identify opportunities to create strategic partnerships with key individuals and bodies.
• Find opportunities to leverage relationships and promote knowledge sharing ideas and insights.
• Prepare for and facilitate workshops to develop strategies
• Develop and roll-out strategy and business plans.
• Action items and key issues requiring resolution by assisting the business to address strategic problems and answer strategic questions; monitor to ensure actions are completed by the right people at the right time.
• Monitor and adjust strategic frameworks as required.
• Take responsibility for the end-to-end management of projects, setting out the scope of work, developing a project plan, project-managing internal and external resources and driving the initiative to completion.
• Liaise with internal and external advisors and stakeholders on strategic projects; stakeholders
• include management, the Management Board, RMB Divisional Board, FirstRand Group Management, board and shareholders.
• As required by specific projects, create governance structures and dashboard metrics to monitor progress against strategy and highlight initiatives / risks.
• Conduct local and international research on investment banking developments, e.g. competitor analysis, sector research, etc.
• Benchmark research against peers and global best practice.
• Cut to the core of a vast volume of information and prioritise what is relevant to understanding specific issues and trends in the broader environment; know who to contact for specific information.
• Handle documentation that requires the attention of the relevant manager and prepare reports on various matters.
• Write / co-ordinate strategy documents, presentation material, speeches, briefing documents, minutes of meetings, business emails, regulatory, financial and compliance reports and other relevant documentation as required.
• Keep the relevant executive / manager informed of various activities within and outside the group.
• Analyse, review and/or assist with issues of an operational or technical nature.
• Follow-up on assignments / tasks delegated by the executive / manager.
• Self-management:
• Demonstrates pride in the organisations brand services and products by consistently delivering on the brands promise.
• Drive best-in-class solutions and practices.
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained.
• Stay relevant and up-to-date with legislations and new development.
• Maintain a positive attitude and respond openly to feedback.
• Handle stress in ways that do not negatively impact others.
• Plan and manage own workflow anticipating obstacles juggling priorities and following through on objectives within agreed time frames and according to quality standards.
• Take ownership of personal career development leveraging formal and informal opportunities.
• Accurately reads situations and organisational realities.
• Able to set aside personal agenda for the greater good.
• Act in an ethical transparent and morally defensible manner including highlighting unethical practices.
• Continually share debate and communicate learnings.
• Flag and debate issues constructively.
• Promote a friendly co-operative climate understand group dynamics and apply appropriate facilitation techniques in working with others to achieve collective goals.
• Skilled at mentoring/coaching others and resolving conflict.