Executive Assistant at KPMG South Africa

Description of the role and purpose of the job:

• Providing and prioritising operational and administrative support to the Business Unit leadership enabling them to focus on core     business objectives

Key responsibilities:

Understand and enable Firm Strategy

•  Understand strategy at Firm, Function and Service line level
•  Understand how role aligns with strategy and how execution of role enables strategy
•  Understand the broader firm structure and service offering

Operational and Business Support

•  Manage Business Unit leadership diaries and correspondence
•  Manage Leadership travel arrangements in accordance with KPMG Policy
•  Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
•  Completing and submitting partner/AD timesheets / expenses (Oracle)
•  Providing general support to Business Leadership
•  Assist with BU Administration
•  Understand and contribute towards the financial management goals of the business
•  Assist with marketing related tasks
•  Support team with document formatting related tasks using Microsoft Office and other business tools

Quality and Risk Management & Compliance

•  Comply with KPMG Risk Management and other Policies and Procedures
•  Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

•  Understand internal and external stakeholders
•  Deliver role requirements with a client centric approach

Communication

•  Demonstrate high quality and timeous verbal and written communication

Internal and public trust

•  Building internal and external trust

Personal Development

•  Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role:

Skills:

•  Matric
•  Secretarial diploma or similar qualification would be an advantage
•  Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
•  Communication and writing skills
•  Analytical skills
•  Fast and accurate typing

Personal attributes:

•  Extremely high level of confidentially and integrity
•  Excellent client focus
•  Able to use own initiative          
•  Good time management ability
•  Ability to function well in high pressure environment and high sense of urgency           
•  Exceptional telephone manners
•  Ability to multitask, proactive and efficient             
•  Ability to work in a team
•  Ability to meet deadlines           
•  Strong communication, writing and interpersonal skills
•  Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

•  Matric
•  Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
•  Communication and writing skills