Executive Assistant Office Manager at LeadRobot

How the Role Works

• I need someone to partner with, who can be fully trusted with managing my calendar, my email, my phone, my contacts, as well as coordinating aspects of both my professional and my personal life. I know you will work a lot of hours and carry a lot of my worries as your worries and I will make sure the role is equally rewarding in every single way.
• I work hard to be a good person, but I know you will interact with me in some of my most stressful moments and this might stress you out, too. A good person for this role would be more calm than me. They would also be more organised and process driven than I am.
• I need you to be in the office when I’m in the office, relieving me of administrative work so that I can focus on responsibilities that come with leading the company. Together, we will navigate a time of incredible growth for the business as well as a great deal of personal growth for me as an executive. It’s going to be a rollercoaster ride.

Some of the Things You’ll Do

I am doing many new things now that I wasn’t doing a year ago, so I imagine your role might evolve as well. Here are some things I know I would like to entrust you with managing right away:

• Managing my agenda as a gatekeeper against any waste of time
• Help me with Human Resources, invoicing, recruitment, administration, reporting
• Making sure all expenses are properly recorded
• Making sure I eat lunch
• Coordinating lunches and dinners with the team, key customers and partners, and other constituents
• Collecting and driving a list of key decisions I need to make each day, such as: things I need to sign, documents to review, important emails, invitations, deadlines, reminders, etc.
• Coordinating events in the office where I am hosting including meet-ups, happy hours, recruiting meet and greets
• Taking on random tasks that are important to me but difficult to complete in between a day fully booked with meetings

What I’m Like to Work With

• I am a 'do-er'. I'm incredibly self-motivated. I move fast and don't wait for anyone to get things done. Sometimes this means I end up working on things I shouldn't. I'm trying to be better at this. This also means that when things get hectic, I can forget about the processes. I'm working on this too. I'm hoping you can help.
• I am not interested in doing anything not directly connected to the goals of the company. You will discover very quickly what I think is important and what I think can be ignored. I will be pretty open with you about things I think are worth our attention, and things that aren’t.
• I'm results orientated and push people to do their best work. That said, I don't yell or scream, ever. My team mates are my buddies. We run a super informal culture here full of fun, laughs and respect. We think of our selves like a high-performing, highly-functional sports team rather than a family (which lets face it, are usually dysfunctional).
• On Fridays we drink. Sometimes on Wednesdays too.

The Long Term

• I’m cool if you’re not my EA forever, but I want someone who will do this job happily and with great focus for at least 1 year. Beyond that, if you discover an aspect of the company you are thrilled about I’d love to promote you into one of our teams and task you with hiring and training your replacement.
• Together, we will build a company and if you want to learn what it’s like to run a company then I invite you to come run a company with me.

Please email apply here with your cover letter (e.g. a personal letter from you on why this role would be a meaningful next step in your career and your professional happiness) as well as your resume.
I can’t wait to meet you!