Executive PA at PepsiCo

Auto req ID: 209302BR

Job Description

• Overall management of functional Directors office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the Function.
• Liaise with, and support of, key strategic suppliers, customers, external Agencies and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.
• Organisation of Directors day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.
• Provide general and diverse administrative support for Directors
• Coordinate guest visits, programme, accommodation, transport and meetings.
• Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way.
• Handle internal and external calls efficiently and professionally.
• Compile documents, reports and presentations for various meetings as and when required.
• Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation.
• Maintain an efficient filing system.
• Manage contacts to ensure up-to-date database entries and track key relations.

• Demonstrate minute taking of key Functional Team meetings
• Alignment with COSO Control and Control Team
• Complete T&E accurately and timeously for Directors
• Engage with suppliers were relevant and ensure timeous payment
• Manage the purchase of office supplies and all other items needed.

Finance Support

• Monitor and manage relevant budgets and project costs
• Monitor office, travel and meeting expenses on a monthly basis
• Monthly reconciliation of the G&A budget vs. AOP & forecast
• Ensure sign off of the budget with Finance for Flash preparation
• Manage and ensure business compliance
• Management of all P2P payments with regards to Directors and their Functional team’s travel and expense report
   

Qualifications/Requirements

• 3yr Tertiary Qualification / Secretarial Qualification
• Excellent administration & organisational skills
• Excellent report writing skills
• Document management
• High degree of computer literacy: Power Point; Excel & Word, SAP
• Professional Minute taking of Executive Meetings
• Minimum of 5 years experience as an executive assistant in a corporate environment / CEO /Senior Vice President
• Minimum 5 conference & events management experience as per PA experience.
• Experience as an Executive Assistant to 2-3 Senior Directors Simultaneously

“PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act”