Executive Personal Assistant (Agrinet) at Senwes

DUTIES AND RESPONSIBILITIES OF THE JOB:

• Acting as the point of contact among executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Managing executives’ calendars and set up meetings.
• Assist Managing Director with daily meeting arrangements & weekly and monthly schedules, filling and screening of calls.
• Co-ordinate Travel arrangements for MD.
• Coordinate and communicate all external customer queries upon request.
• Action all relevant ad hoc requests from MD and Exco.
• Make travel and accommodation arrangements for all Agrinet staff.
• Check correctness of Executive and sales team’s claims, travel & card expenses recons and coordinate with the finance department.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Organise and maintain the office filing system.
• Coordinate all internal and external functions.
• Coordinate supplier invoice & general ledge allocations with finance department on a weekly basis.
• Creating Purchase orders & GRV’s.
• Controlling & reporting on expenses against company budgets.
• Fulfil receptionist duties when reception employees are on lunch or leave.
• Compile the Exco Report and take minutes monthly.
• Compile board packs.
• Compile minutes for risk meeting.
• Fulfil receptionist and switchboard duties when Receptionist is on lunch breaks and leave.

Requirements

• National Senior Certificate and a Diploma in Office Management (Candidates with a PA diploma or certification will enjoy preference).
• At least 3-5 years relevant administrative experience and work experience as an Executive Assistant, Personal Assistant or similar role.