Executive Personal Assistant and Administrator at Human Sciences Research Council (HRSC)

Minimum Requirements    

• A minimum of a post-matric qualification (Diploma in Office Administration or a Secretarial qualification);
• A minimum of three years of proven experience as a high-level executive PA and Administrator;
• Proficiency in English, with excellent written and verbal communication skills;
• Proven proficiency in the use of computer software applications, notably the MS Office suite, electronic mail and diary management and Internet;
• The ability to function independently and under pressure;
• High level of integrity and professionalism to liaise with top-level stakeholders and perform duties in a sensitive and confidential manner;
• Excellent time management and prioritization skills;
• A commitment to excellence, attention to detail and meticulous and accurate execution of tasks;
• Must be able to work in a diverse and multi-cultural environment.

Duties & Responsibilities    

• Assist in providing administrative support to the Group Executive: Shared Services office.
• Liaise with SCM on financial and procurement issues in relation to Shared Services matters;
• Coordinate and facilitate the Group Executive’s diary, email, correspondence and travel;
• Screening of incoming correspondence to prioritize and assess for further action;
• Preparation of letters, memoranda, presentations, spreadsheets and other documents and review and editing of documents prepared for the Group Executive’s endorsement;
• Preparation of agendas and materials for meetings; minute taking and record keeping of proceedings;
• Establish and maintain filing and record management systems;
• Assist with the effective functioning of the Division;
• Liaison between the Group Executive and staff in Shared Services;
• Transmission of directives, instructions, and assignments to staff;
• Follow-up and reporting back to the Group Executive;
• Coordinates and or collates reports to inform EXCO meetings, Board Meetings and other committees/forums.