Job Opportunities at Human Sciences Research Council (HRSC)

Minimum Requirements    

• Qualification: NQF 7, Degree in SET with Statistics, Microsoft Excel and Access proficiency
• Work Experience: Skilled worker with 3 – 5 years of experience.
• Two years of experience in preparing datasets for reporting purposes
• Two years of experience working with Issue Tracker assigning and escalating tasks
• Strong administrative skills.
• Attention to detail.
• Ability to work under pressure and extended hours.
• Must possess good written and verbal communication skills.
• Excellent interpersonal skills.
• Must be able to work well within a team as well as independently.
• Customer-centric and solution-driven.
• Advanced computer skills, including high proficiency in MS Office applications.
• Must be a SA Citizen.

Duties & Responsibilities    

• Data capturing and updating of the DSI-HSRC Internship Programme Operational Database;
• Data capturing and updating of the Intern, Mentor and Host Administrator Spreadsheets;
• Internship Performance data analysis for the DSI quarterly reports;
• Management of the response of queries or allocation of responses on the DSI-HSRC Internship Queries Mailbox and the Online Platform Issue Tracker;
• Uploading of contracts to successful interns on the Online Submission System;
• Perform data cleaning and data analysis tasks for the operational database for programme reporting.
• Coordinating the submission and follow-ups for monthly intern registers;
• Capturing minutes for weekly team meetings;
• Taking on any other ad hoc tasks as required.

go to method of application »

Minimum Requirements    

• Qualification NQF 7, in an IT related qualification
• Skilled worker with 3 – 5 years of experience.
• Microsoft licensing knowledge is an added advantage.
• Strong administrative skills to perform general administration and support functions relevant to their work.
• Attention to detail.
• Ability to work under pressure and extended hours.
• Must possess good written and verbal communication skills.
• Excellent interpersonal skills.
• Must be able to work well within a team as well as independently.
• Customer-centric and solution-driven.
• Advanced computer skills, including high proficiency in Microsoft 365 applications.
• Must be a SA Citizen.

Duties & Responsibilities    

Will include, but not be limited to the following:

• Consolidate and update the list of users (Host administrators, mentors and interns) currently registered on the SharePoint platform.
• Ensure that all users are granted licenses and utilize the DSI-HSRC Online platform to submit resignations, leave, timesheets and goal-setting/work plans online.
• Download monthly leave reports, resignations, timesheets and intern transfers.
• Link new mentors to interns on the DSI-HSRC Online platform.
• Manage the reset password requests from users and liaise with HSRC IT to generate the passwords.
• Facilitate the migration of the current mentor HSRC email accounts into the use of their non-microsoft accounts.
• Communicate with stakeholders and respond to queries.
• Monitor the issue tracker dashboard.
• Generate monthly issue tracker reports.
• Manage the content update on the DSI-HSRC online platform.
• Assist with the re-design of the landing page of the DSI-HSRC internship application system.
• Facilitate training workshops on the internship management portal for inductions and other related events.
• Assist with the integration of intern data from the DSI-HSRC management system into the current operation database.
• Compile a list of newly recruited interns and liaise with HSRC IT to assign licences.
• Share login details with new interns.
• Activate the new intern’s accounts on the DSI-HSRC online platform and link them to their respective mentors.
• Assist with the DSI-HSRC online platform user guide.
• Perform data cleaning and data analysis tasks for the operational database for programme reporting.
• Record notes and feedback from meetings.
• Support and manage the repository of documents as required for operational and accountability purposes.
• Taking on any other ad hoc tasks as required.

go to method of application »

Minimum Requirements    

• A minimum of a post-matric qualification (Diploma in Office Administration or a Secretarial qualification);
• A minimum of three years of proven experience as a high-level executive PA and Administrator;
• Proficiency in English, with excellent written and verbal communication skills;
• Proven proficiency in the use of computer software applications, notably the MS Office suite, electronic mail and diary management and Internet;
• The ability to function independently and under pressure;
• High level of integrity and professionalism to liaise with top-level stakeholders and perform duties in a sensitive and confidential manner;
• Excellent time management and prioritization skills;
• A commitment to excellence, attention to detail and meticulous and accurate execution of tasks;
• Must be able to work in a diverse and multi-cultural environment.

Duties & Responsibilities    

• Assist in providing administrative support to the Group Executive: Shared Services office.
• Liaise with SCM on financial and procurement issues in relation to Shared Services matters;
• Coordinate and facilitate the Group Executive’s diary, email, correspondence and travel;
• Screening of incoming correspondence to prioritize and assess for further action;
• Preparation of letters, memoranda, presentations, spreadsheets and other documents and review and editing of documents prepared for the Group Executive’s endorsement;
• Preparation of agendas and materials for meetings; minute taking and record keeping of proceedings;
• Establish and maintain filing and record management systems;
• Assist with the effective functioning of the Division;
• Liaison between the Group Executive and staff in Shared Services;
• Transmission of directives, instructions, and assignments to staff;
• Follow-up and reporting back to the Group Executive;
• Coordinates and or collates reports to inform EXCO meetings, Board Meetings and other committees/forums.