Executive Personal Assistant - Brackenfell/Kenilworth at Unitrans

Job Advert Summary

• Unitrans is seeking to employ a highly skilled Executive PA to perform the following roles:
• Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials.
• Manages executive's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Directs preparation of records such as agenda, notices, minutes and resolutions for corporate meetings.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel- related meetings and accompanies supervisor when requested.
• Extensive experience at top level, together with an in-depth knowledge of the organisation.

Minimum Requirements

Minimum experience in a similar role: Up to 4 years

Qualification required: 4 year Degree / NQF level 7

Duties & Responsibilities

• Personal diary management
• Administrative management and general day-to-day running of the office
• Handling and/or editing all correspondence (emails, faxes, telephone calls, write-ups, agreements, etc.) in a professional and efficient manner with appropriate follow up where necessary.
• E-signing Documents
• Reservation of domestic and international travel arrangements and liaison with representatives of the travel industry on behalf of the company
• Signing in for the executives on their flights etc.
• Managing the expense claim process for the executives.
• Organizing and coordinating all, management and general company meetings and ensuring that all relevant documentation is received and delivered timeously.
• Preparation and distribution of agendas, documents, briefing papers, reports and
• Maintain a secure, efficient and accurate filing system
• Scheduling of appointments, booking of venues and facilitation of catering requirements for meetings
• Managing the booking of Meeting Rooms
• Ad hoc tasks as requested.
• A proven ability to ensure confidentiality of correspondence and information is