Executive Personal Assistant at Santam Insurance

What will make you successful in this role?

• The incumbent will play a key role in supporting the Executive Head and her leadership team. The incumbent will be required to handle highly confidential documents and information requiring utmost discretion.

Key responsibilities include:

• The candidate will be expected to perform (but not limited to) the following executive secretarial duties:
• Managing the  executive’s calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration (leave, record keeping), general administration (orders, accounts and payments).
• Liaising with external business partners.
• Arranging and coordinating all meetings. 
• Preparing of presentations.
• Keeping official corporation records.
• Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
• Arranging events or conferences by organising for facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget.
• Directing preparation of records such as agendas, notices, minutes and resolutions for corporate meetings, including minute taking.

Qualifications & Experience

• Grade 12 with a secretarial diploma/qualification or relevant qualification.
• 10 years ‘related experience as a personal assistant, with at least 5 years supporting an executive. 
• Computer literate (advanced level of MS Office).

Knowledge & Skills

• Extensive experience at top level, together with a general understanding of the non-life insurance industry. 
• Current experience with regards to preparing presentations.
• Proven track record as a personal assistant to a senior manager/executive. 
• Experienced at    working with highly confidential    information.
• Proficient in English (written and spoken)
• Highly accurate typing ability
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail
• Analytical thinking
• Information seeking
• Drive for results
• Organisational commitment
• Teamwork and    co-operation
• Customer service orientation