Executive Secretary (Post. REF. :90000007) at Durban University of Technology

MINIMUM REQUIREMENTS

QUALIFICATIONS:

• National Diploma (NQF Level 6) in Office Management/Administration or Business Administration.

EXPERIENCE:

• At least 5 years of experience in a secretarial/administrative role, of which a minimum of 3 years must have been at an executive level.
• Proven experience in multidisciplinary office management

 KEY RESPONSIBILITIES

• Manage the DVC’s schedule, appointments, and daily workflow.
• Coordinate all office activities and represent the DVC when delegated.
• Handle sensitive and confidential executive tasks with discretion.
• Draft, format, and prepare high-level correspondence, reports, and presentations.
• Manage incoming communication and interface with staff, students, and external stakeholders.
• Organize domestic and international travel arrangements and maintain accurate travel records.
• Plan and coordinate meetings, events, and catering within budget limits.
• Maintain the office’s filing systems (manual and electronic) for efficiency and compliance.
• Monitor office supplies and equipment, and liaise with procurement when needed.
• Prepare, track, and report on staffing budgets, performance data, and study leave schedules.
• Provide first-line support to visitors and ensure efficient communication flow.
• Support the wider administrative team and serve as a resource for junior secretarial staff.
• Engage in continuous professional development and training relevant to the role.