Executive Secretary at Vodafone Global Enterprise

Role Purpose/Business Unit:

• Manage the business administration and project support function within the office of the 2 Managing Executives and serve as the primary point of contact for this office.  ME:  Business Operations & Delivery and ME: Value Engineering

Your responsibilities will include:

Administrative Support

• Real time email management and prioritisation
• ME’s message management and telephone screening
• Guest reception 
• Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
• Prepare, review, proofread and edit documents prepared for the MEs signature 
• Ensure that the ME’s are well prepared for meetings
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirements
• Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc. 
• Draft and complete reports that may require input from all departments and is presented to the Executive 

Budget and Expense Management

• Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre 
• Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures 
• Ensure that tax invoices and receipts are collected for payment purposes 
• Expenditure to be reconciled in accordance with source and reference data
• Process reconciliations and payments within turnaround time
• Process expense reports
• Budget transfers 

Travel Management

• Manage all travel for local and international trips
• Prepare the ME’s itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

Event Management

• Event management for all functions hosted by the ME’s office for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.  Project Management 
• Carry out specific projects and related research 
• Work with project teams
• Project coordination on demand

The ideal candidate for this role will have:

• Matric
• Relevant Secretarial certificate / Diploma essential
• Minimum of 5 years secretarial experience  

Job Knowledge:

• Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of IT/Telecommunications environment (advantageous)
• Knowledge of SAP EVO (advantageous) 

Job Related Skills:

• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication 
• Ability to pay attention to detail 
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines 
• Ability to work independently 
• Results orientated and self-motivated 
• Forward thinking and proactive 
• Ability to execute multiple activities simultaneously 

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications: 18 June 2026.