Facilities Manager at Glencore

Job Description

As a Facilities Manager, you will be responsible for the overall maintenance and management of the facilities, ensuring you meet regulatory standards and provide a safe and comfortable environment for employees and visitors.

Responsibilities:
Office Management:

• Develop and maintain effective relationships with customers, employees, vendors, and contractors.
• Oversee the day-to-day operations and maintenance of the facilities.
• Prepare and implement operations & maintenance annual plan.
• Manage and coordinate work orders and maintenance requests.
• Coordinate facility projects and renovations.
• Manage and ensure the delivery of high-quality soft services, including janitorial and pest control. 
• Monitor service providers’ performance, conduct regular audits, and implement corrective actions when necessary. 
• Preparing annual budget, planning expenditure, and analysing costs.  
• Monitor and control facility budgets.
• Develop, communicate, and maintain office procedures. 
• Purchase office supplies and equipment. 
• Assist with building/ maintenance vendor applications and follow ups.
• Manage and negotiate vendor contracts.
• Negotiating and renewal of all rental contracts 
• Ensuring office efficiency in terms of equipment procurement, layouts, and office systems 
• Provide regular reports/feedback on facility performance and activities.

Manage Reception Services and Pool Cars:

• Establish and maintain a professional Reception service that includes arranging of meeting rooms and catering arrangements, courier services, access system for the booking of meeting rooms and catering arrangements.
• Establish and manage procedures, maintenance, logbooks for pool cars. 

Manage Facilities Team:

• Manage resources including staff, contractors, and vendors. 
• Secure contractors and vendors and ensure that work and services meet established specifications.
• Monitor service providers’ performance, conduct regular audits, and implement corrective actions when necessary. 
• Create a work environment that encourages strong performance, teamwork, responsibility, and clear communication.

Health, Safety and Environmental && Risk Management:

• Maintain a safe and secure working environment for all occupants. 
• Ensure compliance with health and safety, regulations.
• Ensure safety files and all accreditations are in place. 
• Do planned and unplanned job observations with staff and contractors.
• Ensuring all Office related legal and regulatory documents are relevant, updated and monitor. 
• Implement and manage Health, Safety and Environmental Representative for the Glencore Offices, including all necessary Health and Safety protocols. 
• Establish and manage the evacuation procedures and processes.
• Fire extinguisher training and maintenance schedules.

Qualifications:

• Tertiary Qualification NQF 7 – Relevant field (Facilities Management, Property Studies)

Work experience:    

• Minimum 5 Years` experience in Facilities Management
• Three years supervisor experience
• Proven experience as a Facilities Manager or similar role
• Strong knowledge of facility management principles and best practices
• Knowledge of health and safety regulations

Competencies:

• Medically fit.
• Proficient knowledge using Microsoft Office (i.e. Word, Excel, PowerPoint)
• Strong communication and interpersonal skills.
• Organizational and leadership skills.
• Attention to detail and accuracy.
• Ability to work independently & as part of a rapidly changing team.
• Multi-tasking and excellent management of time and priorities is essential.
• Highly numerate, with good problem-solving and analytical skills.
• Pro- active, committed and highly motivated.
• Ability to work well in a team.
• Need to be adaptable, flexible, and entrepreneurial.
• Takes initiative and invest energy to resolve queries.