Field Service Project Manager - Kempton Park at FLSmidth

Role Purpose: 

• Prepare Field Service project proposals/tenders for refurbishments including the technical and commercial aspects of the proposal. Shutdown Management including vendor supply, customer site-based projects within in SSA, CA & WA. This is a site-based role.

Your responsibilities

• Attend site meetings for scope clarification;
• Call proposal kick off meetings; ensure all documents and technical requirements are submitted to all relevant parties before the kick-off meeting
• Ensure that the Scope of Work is properly defined in conjunction with the client, accounts manager, technical services, field service engineers, workshop and engineering;
• Review the inquiry documents for special requirements – special materials/specifications.
• Prepare assessment of the technical, financial, schedule or any other unusual risks associated with a proposal.
• Compile a proposal & schedule for tender, with deadlines
• Obtain quotations from various sub-suppliers and workshop from the official vendor’s list
• Compile and keep updated proper proposal documentation and signed costing model.
• Ensure that cost estimate are accurate and in line with the Scope of Work’ and official margins and mark-ups are adhered to.
• Review the Terms and Conditions of Contract and liaise with the commercial and finance departments;
• Review tender returnable documents and liaise with HSEQ/Logistics & Procurement departments for input required
• Submit proposals/tenders and negotiate the final Scope of Work and Conditions of Contract;
• Arrange a kick-off meeting with all the internal stakeholders (engineering, procurement, quality control and cost control) on Contract Award;
• Compile a post proposal report and close out meeting after submission of tender – high light shortfalls and problems.
• Maintain knowledge of approved company vendors, estimating methods as well as project execution procedures.
• Ensure sign off procedures are followed and sufficient time (at least 48 hours) is allowed for signatures.
• Adhere to all company policies and procedures.
• Ensure proper proposal schedule is kept and priorities set for own area of responsibility.
• Accountable for project scope within the agreed time and cost
• Provide leadership and co-ordination for the project team
• Provide liaison between project team/clients/contractors/authorities/other stakeholders
• Act as a catalyst in anticipating and overcoming problems
• Identify and manage resources
• Responsible for all activities to RFC (Ready for Commissioning) of new production facilities
• Draw up, agree and manage the plan of execution
• Report on project progress to senior management and client
• Demonstrate leadership and sound technical experience
• Anticipate engineering problems and implement workable solutions.
• Manage Shutdowns (site corrective maintenance/ breakdowns and upgrade and general plant shutdown work)
• Set up Project Plans and budgets and schedules
• Ensure required parts and tools are on site
• Source drawings
• Manage resources – transport, Tools & Equipment, Human
• Shutdown Site manager
• Liaise with sub-contractors for site work
• Execute upgrade projects within time and budget
• Define technical scope of work
• Regular feedback to Management
• Detailing of materials, consumables, spares, tools, etc. for onsite work
• Expediting supply of spares, consumables, external labour etc.,
• Monitor and utilisation of labour supplier availability
• Compile and present project data packs after completion.
• Manage special projects for Service Department and Service Centre
• Interaction with Client on Shutdown – requirements / scope / delays
• Accurate tracking of project and impact management
• Detail leads and lags
• Supply contract management, including manufacturing and vendors
• Manage site execution as site manager
• Extensive time from site on project execution

What you bring

• Engineering qualification Mechanical / Electrical preferable (Degree/ B Tech, or equivalent diploma qualification including a trade qualification)
• 5 to 8 years’ experience working in a similar position would be advantageous. 
• 5 years project management experience
• 5 to 10 years Field Service experience
• 3 years relevant experience of the NEC or/and FIDIC contract and its requirements
• Project Management Qualification

Position Specific / Technical Competencies

• Site and commissioning experience
• Proposal preparation and or feasibility study experience.
• Experience in project costing.
• MS Excel Spread sheet costing models and MS Office software programs.
• Service Revamp Process understanding.