Finance Administrator at Allan Gray Proprietary Limited

Job Description

The successful candidate will have responsibility for the day-to-day bookkeeping and administration in the Business Services team within the Group Finance department.

Responsibilities

The function includes (but is not limited to):

Creditors control:

• Preparing and processing weekly supplier payments assigned to you in the queue allocating these expenses to the correct cost codes
• Resolving queries on creditor statements and following up on missing/original/late invoices.
• Sending remittance advices to creditors
• Uploading payments for EFT.
• Creditor database maintenance (address, VAT, banking details, etc.) on ACCPAC and Central Park (banking system)

Cash management:

• Performing daily bank reconciliations on rotation
• Obtaining bank call rates for weekly cash management
• Sending cash management instructions to the bank
• Petty cash

Diners/ Standard Bank credit card reconciliation:

• Reconciling trips and invoices to statements
• Following up on outstanding trip and invoices
• Renewing Diners cards / lost cards
• Preparing relevant journals.

Month end reporting:

• Expense analysis reporting against budget vs actual

Projects:

• Assist the team with ad-hoc projects and reporting as and when required.
• Assist the team with annual budget exercise
• General ledger maintenance: correcting and posting batches
• General assistance to the team as required
• Backup to other administrators
   

Requirements
Behavioural Attributes

• Aptitude for numbers and routine work
• Will be working with high volumes and should therefore be able to pay attention to detail.
• Accurate and methodical
• Ability to manage your time and workflow activities effectively
• Ability to work under pressure and meet tight deadlines
• Ability to work effectively in a team
• Excellent problem solving skills
• Results orientated
• Highest standard of personal integrity and maturity is required for this role, with a very high respect for confidentiality
• Energetic, flexible, organized, trustworthy and self-disciplined
   

Technical Requirements

• Must have experience with Microsoft Excel and Microsoft Word.
• ACCPAC advantage but not a prerequisite.
   

Education

• Matric with Mathematics and Accountancy
• Relevant certificate/diploma