Finance and Logistics Administrator - Fixed Term Contract at AVI Limited

• The Finance and Logistics Administrator has a key role to play in the Finance and Logistics Team. The role focuses on ensuring the smooth running of the ITSS finances as they pertain to Vendor Management, Purchase Requisition and Purchase Order creation as well as receipting. Asset Process of take on, periodic reviews and disposals. Intercompany cross-billing to process costs to other AVI business units and process vendors that are contracted to the AVI group for licensing purposes. Logistics the role supports the material handling of equipment received and issued for the support of the ITSS function to the business. The incumbent plays a key role in regular General Account Reviews, Reconciliations and follows up on expenses and Credits due.              

Reporting Structure:

Reports to: Senior Manager: Governance & Compliance
Direct Reports: 0
Key Areas of Impact:

ITSS Opex and Capex Purchase Process

• Manage ITSS Opex and Capex Workflows and SAP requisitions for orders
• Align with budgeted plan and forecasts
• Track intercompany billing
• Supplier Payment workflows
• Cost Centre Reallocations

Change Management Workflow Listing for Committee

• Generate change management schedule for committee meeting weekly and any adhoc meetings
• Distribute the schedule timeously before the meeting

Stock Handling Logistics and Fleet Recording

• Manage equipment receipt, issue and shipping as required for the IT function
• Assist the equipment disposal of electronic waste as per the procedure
• Reconcile all stock on hand and provide periodic stock take detail

Supplier Management

• Ensure Invoices are received and receipted in SAP timeously
• Follow up on scheduled invoices not received
• Query discrepancies with supplier and management
• Any Supplier changes submitted to master data and updated on SharePoint

Asset management

• Manage the tracker of capex plan to actual workflows submitted
• Perform periodic asset reviews and verification to ensure the register correctly reflects assets that are in use
• Manage equipment implemented in project WIP process and asset take on through Vote Closure workflows

What It Takes to Succeed:

Experience that set you up for success:                       

• 3 years Finance Business Process / Corporate Finance experience in a relevant key area of administration and procurement

Qualifications & Certifications that will contribute to your success:

• Completed Degree / Diploma in Finance

Additional Requirements that will enhance your impact for success:

• SAP FI
• Excel (Vlook up, Pivots, Formulas)