Finance and Operations -Office Manager (Onsite – CPT) at Datafin Recruitment

ENVIRONMENT:

• A fast-growing Cape Town-based startup is revolutionizing the parking industry with an innovative digital solution that replaces traditional ticketing and payment systems through license plate recognition, smart management software, and digital payments.
• They are currently seeking a versatile and well-organized Accounting/Finance and Operations/Office Manager to support their Cape Town team.
• This role combines financial tasks such as invoicing, reconciliations, and vendor onboarding with operational responsibilities like handling client requests, managing suppliers, and stock purchasing.
• As their accounting processes become increasingly automated, the role is expected to evolve toward a stronger focus on operations and office management, playing a key part in ensuring efficient daily operations within this fast-paced, growing startup.

DUTIES:

• Accounting/Finance (Part-Time Focus, Subject to Automation)
• Invoicing: Generate and manage invoices for clients, ensuring accuracy and timely delivery.
• Reconciliation: Reconcile bank statements, vendor payments, and client accounts to maintain accurate financial records.
• Vendor Onboarding: Manage the onboarding process for new vendors, including contract setup and payment terms.
• Financial Reporting: Assist in preparing basic financial reports and summaries for management.
• Automation Support: Collaborate with the tech team to implement and test accounting automation tools, ensuring seamless integration with their platform.

Operations/Office Management

• Client Request Management: Handle client inquiries and requests, ensuring prompt and professional resolution.
• Supplier Coordination: Liaise with suppliers for procurement, negotiate terms, and maintain strong vendor relationships.
• Stock Purchasing: Manage the purchasing and inventory of operational stock (e.g., hardware components for license plate readers, office supplies).
• Office Management: Oversee day-to-day office operations, including scheduling, coordinating team logistics, and maintaining a productive work environment.
• Process Improvement: Identify opportunities to streamline operational workflows and implement efficient processes to support company growth.

REQUIREMENTS:

• Education: Bachelor’s degree or equivalent in Accounting, Finance, Business Administration, or a related field.

Experience:

• 3+ years in accounting or finance, with hands-on experience in invoicing, reconciliation, and vendor management.
• 2+ years in operations, office management, or a similar role involving client and supplier coordination.

Skills:

• Strong proficiency in accounting software (e.g., Xero, QuickBooks) and Microsoft Office/Google Suite.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Effective communication and interpersonal skills for managing client and supplier relationships.
• Ability to adapt to a fast-paced, dynamic startup environment.

Bonus Skills:

• Familiarity with automation tools or basic understanding of integrating financial systems with tech platforms.
• Experience in procurement or inventory management.
• Knowledge of the parking or mobility industry.

ATTRIBUTES:

• Proactive, problem-solving mindset with a passion for efficiency.
• Comfortable wearing multiple hats and thriving in a small, collaborative team.
• Reliable and able to work independently with minimal supervision.