Finance Manager - SPIN at DigiOutsource

Purpose of the Role:

• This role looks after the Fengari group, and reports into the Senior Finance Manager: Spin. The responsibilities include assurance that all transactions, reconciliations, and reporting are accounted for accurately, completely and reported on timeously. The role requires the candidate to be highly numerate, well organised, deadline driven.

Duties include, but not limited to:

Financial reporting:

Monthly / quarterly management reports

• Assist SFM with the compilation of the monthly highlight sheet of the segment (Month on month, Quarter to quarter and Budget to Actual)
• First review (detailed) of monthly management accounts including:
• sign off on all review files and reconciliation for both income statement and balance sheet.
• such as but not limited to fraud, player balances, progressives and jumbo jackpot, vendors, accruals and prepayments.
• Monthly review of ALL open items reports to ensure that all transactions are reconciled, and queries resolved timeously, and all creditors paid timeously.  Ensure that all explanations for long outstanding and unusual items are valid and escalated in order to resolve.
• Intercompany billing calculations to ensure appropriate billing across entities and in line with contracts (includes review of prepayments and accruals to ensure all costs are billed).
• Finance manager’s review is a detailed review to ensure correct and accurate accounting and that all items, where required, have support, and are reconciled.
• income statement and analytical review ensuring appropriate commentary.
• balance sheet and related reconciliations.
• monthly review all Trial balances to ensure completeness of the accounts.
• prepare country reporting analyses and support to country managers.
• Ensure standardization of reporting and schedules across all entities is maintained.

Analytical reporting

• First review of all monthly product and regional income statements ensuring all splits correctly recorded.
• Assist SFM with update summaries of all monthly highlights for income statement, balance sheet and open items. (e.g. Opex report, balance notes etc)

Data Integrity 

• Work with Tech / BI Finance and Finance Specialists to ensure the validity and accuracy of the imports of the gaming data into the financial reporting system.
• With new integrations assist the SFM to ensure the correct accounting treatment of the data streams.

 Corporate Governance:

Board reporting and minutes

• Review of gaming financial data for Board Reports.

SOX compliance

• Ensure that all controls are documented and implemented for SOX compliance.

Audits

• First review of all audit files.
• Ensure all audit files are in the manner required for year end, quarterly and half year audits.
• Ensure audit files and all supporting schedules are in the standardised format to ensure ease of consolidation for Group accounts.
• Assist to drive team with the statutory manager to complete group, in country and regulatory audits timeously and provide updates to the Senior Finance Manager on progress and issues identified.

Tax management and compliance

• First detailed review of all statutory calculations including Gaming tax, Gaming VAT, Corporate Tax, annual returns, statutory reports etc. for all gaming entities.
• First review of all statutory returns including income tax, annual returns, VAT, In-country reports, etc. for all gaming entities.
• First review the monthly corporate tax schedule for the relevant entities that will become the quarterly and annual disclosure support.

Regulatory requirements

• Manage the onboarding of new Gaming entities, Regions, and Products (all accounting and reporting), where required.

Contracts management

• Internal billing and contract management:  Monthly review of internal billing to ensure that calculations and billing agree to current contract terms.
• Monthly update of the contract matrix (when required) to ensure all contracts are up to date and on file and recorded on the contract matrix.
• Obtain new contracts for new billing or changes required. Ensure termination agreements are received, filed and recorded on the contract matrix.
• Update platform suppliers matrix must be updated with any changes in billing and or new content providers.

Funds and Assets Management:

Forecasts and going concern

• Assist the Senior Finance Manager with the completion of Spin forecasts and budgets, as required.
• Assist the Senior Finance Manager with variance analysis where required.
• Escalate any unusual variances.

Cash flow

• Run weekly Open Item Reports for all entities, query long outstanding items and request feedback on why invoices are not being paid.
• Ensure all intercompany items are paid timeously and loans are not long outstanding.
• First review and approval of weekly payments, ensuring that the correct amounts and suppliers are paid.
• Ensure timeous supplier and intergroup payments.
• Ensure that all payments are run through the PO system and drive the implementation of this system.

CAPEX

• Ensure any systems development has been capitalized in the accounting records on the go live date and appropriate amortization and been applied.  This will require working with the relevant finance teams to ensure that all relevant support is obtained, and the assets are accounted for correctly.  WIP requires monthly reconciliation and review – This is to be obtained from the Senior Finance Manager: Operations.

Robust and critical systems and controls:

ERP

• Ensure that Navision, TM1 and other systems operate effectively and efficiently for responsible companies.
• Investigate and recommend solutions to improve operational efficiencies in the team.
• Liaise with BI to ensure that the transactional data received is relevant, accurate, complete and received on time.

Policies and procedures

• Ensure that all accounting is in line with the Group’s accounting policies and procedures.
• Drive the documentation of process notes, for direct reports, detailing how and why monthly tasks are performed to ensure business continuity. Review to ensure documentation is in order and makes sense.
• Ensure all process notes are up to date for your team.

Finance staffing:

Structure maintenance

• Escalate and motivate any resource requirements to the Senior Finance Manager: Spin.

KPI management

• Day to day management of the financial accounting team.
• Day to day management of the Spin Statutory Team.
• Co-ordinate functions in the team to ensure that all team members are working effectively and able to deliver reporting on time.
• Ensure best business practice is embedded across all gaming processes and functions.
• Undertake bi-annual team appraisals and performance development reviews.
• Ensure team key deliverables are met on time and accurately.
• Provide guidance, mentoring and support to all direct reports to ensure your team is working efficiently and coherently.
• Bi-annual setting of team objectives.
• Manage all stakeholder expectations appropriately and communicate any potential problems.

Ad hoc:

• Other ad hoc duties as may be required from time to time.

Areas of responsibility:

• Trial balance management of all entities within the Fengari and Adhoc Groups.

Essential Criteria:

• B Com (Accounting) with completed Articles and CA (SA), CIMA or equivalent.
• Experience in SOX/Internal controls implementation, documentation and execution.
• Accounting review experience.
• Experience reviewing variance analysis.
• Experience managing and preparing information for multiple concurrent audits.
• Experience reviewing AFS.
• Experience reviewing tax and VAT.
• Minimum 7 years diverse managerial experience.
• Intermediate to advanced Microsoft Excel skills.
• Knowledge of IFRS.

Desirable Criteria:

• Experience in Navision.
• Experience in FloQast.
• Experience in IBM Planning Analytics/TM1/Cognos.

Person Specifications:

• Resilience
• Adaptability and flexibility
• Time management
• Initiative
• Management, Motivation & Leadership
• Organisation and Planning
• Business acumen
• Effectiveness & Delivery
• Communication
• Problem Solving
• Strategic Vision