Financial Accountant: Sundry Debtors and Leases at Clover S.A. Proprietary Limited

Requirements

• Degree
• Relevant experience in applying job related concepts, techniques and processes at the required level
• Experience in working with senior management
• Business English: Fluent
• Computer literacy (Advanced)
• Competencies
• Proactive and action orientated         
• Approaches situations with an open mind and solves problems creatively         
• Acts with honesty and consistency        
• Maintains high standards         
• Displays resilience, determination and flexibility        
• Must be a team player        
• Business acumen        
• Lead and drive change for improvement        

Duties and Responsibilities

Manage the monthly Sundry Debtors book        

• Manage applications for new debtors and maintain current debtors information        
• Prepare invoices as per requests for monthly billings        
• Receive bank statements from cash book department and allocate debtors payments accordingly        
• Monitor debtors accounts and follow up on payments        
• Create invoices and credit notes as per requests for sundry and primary debtors        
• Distribute via e-mail, monthly statements of account to sundry and primary debtors        
• Clearing of BILPT's to create one bulk invoice for the principal and primary customers        
• Communicate debtors age analysis to accountants every bi-weekly to ensure that their customers pay on time (assist Sundry Debtors)        
• Prepare monthly Flash reports to monitor debtors days for Sundry Debtors and recommend provisions to be raised or reversed        
• Prepare a schedule of potential bad debts (>120 days)        

Control Sundry debtors functions

• Invoicing of the inter-company accounts        
• Reconcile daily cash up and purchases for Clover Café        
• Process Clover Café's month end journals (system reports to GL, calculation of cost of sales, balancing of clearing accounts)        
• Prepare invoices for subsidiaries' portion of the Group's insurance cost        

Manage the monthly Leases process

• Liaise and follow up with the business units regarding new lease/rental contracts and amendments to existing agreements        
• Assess contracts for IFRS16 requirements and document contracts outside of the IFRS 16 scope for audit purposes        
• Perform IFRS 16 calculations using contracts received from the business units, assessed to fall within the scope of IFRS 16        
• Prepare monthly “Additions and Amendments” file which is used to keep track of changes in Right of Use values, ensure correct allocations and update the IFRS 16 PO listing        
• Partner with the Fixed Assets team and ensure that all new and amended agreements are timeously updated in the system        
• Prepare monthly IFRS 16 journals and assess monthly IFRS 16 system depreciation for reasonability         
• Maintain a complete listing of non-IFRS 16 lease agreements for review and audit purposes         
• Liaise with suppliers to obtain new amortisation schedules for any changes in interest rates         
• Provide continuous training to the business on the correct accounting treatment of contracts within the scope of IFRS 16        
• Take responsible for the processing of lease payments and reconciliation of prepaid lease balances        
• Perform detailed lease payments reconciliation to ensure payments are made on time as per the calculations and variances are followed up with suppliers and the branches        

Perform Quarter-End and Year-End functions

• Assist external auditors and follow up on audit queries        
• Assist in preparing lease related notes and disclosures required for the Group quarterly reporting pack or annual financial statements        
• Resolve leases related queries from head office and auditors         
• Conduct other assigned departmental tasks        
• Perform receiving/negative-u of purchase orders for payment        
• Update monthly statistics to be sent to Stats SA        
• Maintain reconciliations on "recon warehouse" as provided by manager        
• Assist trainee in department with preparing leases invoices for processing - amending of POs, receiving of POs, following up of queries with branches and suppliers        
• Post Mama Afrika journals based on receipts received        
• Prepare Mama Afrika invoices in respect of Clover's monthly contribution        
• Oversee the Finance Trainee in the costing of invoices for leases within and outside of the scope of IFRS 16         
• Prepare Mama Afrika and Thyluluwazi Trust Annual Financial Statements