Financial Administrator at Emeris College

• The purpose of the Financial Administrator: Cashbook and Credit Control role is to efficiently and effectively process daily bank statements, investigate and follow up on unallocated amounts resulting in timeous processing/ resolution of unallocated amounts as well as complete and accurate processing of monthly debit orders for student accounts. This role also requires management of financial assistance and specific bursaries from application to approval and processing in SIMS/ financial system with regular reporting. During registration timely and accurate cashbook processing is critical coupled with running AVS (account verification service) checks on banking details supplied, processing of pre-reg payments timeously, preparation of pro-forma invoices and performing a reconciliation of bursaries between SIMS, D365 and supporting documentation.

Duties and Responsibilities:

Financial Assistance and Bursary Management

• Review, process and conclude bursary/ financial assistance applications against list of supporting documentation required
• Engagement with external funding suppliers as and when required for approved applicants who require funding. Including issuing of invoices, payment tracking and submitting commission payment requests to payments team
• Management of communication and confirmation of acceptance with applicants.
• Tracking of status of applications
• Management of bursaries with automatic rollover
• Management of SETA Bursaries
• Enrolment of Students who are approved for financial assistance
• Communication and reporting to campuses on applications, approvals, tracking and status of applications weekly/ monthly/ as required

Cashbook and Debit Orders

• Accurately processing of daily bank statements and escalation of all unknown payments to the bank for resolution. Accurately processing of unallocated payments to student accounts
• Accurately processing of weekly banking from the cash office (Credit/Debit card payments)
• Identifying payments for other campuses, processing of required journal and escalating to Line Manager approval and posting (NSCC and HF where required)
• Preparation of payment batches in D365 for Line Manager approval and posting (NSCC and HF where required)
• Processing of debit orders on the Absa banking system and or D365 (H2H) (1st /15th/ 25th ) of each month .
• Ensure all debit orders returned unpaid from the bank are dealt with immediately by credit controller team and NSCCs
• Managing and maintaining ABSA Template Distributions to ABSA and to the campus's - twice weekly
• Ad Hoc administration as and when required

Registration

• Timely receipting of daily cashbooks and unallocated payments
• Preparation of pro-forma invoices and receipting of app and pre-regs fees in SIMS where due to EFT payments/ payments made outside of the application portal
• Processing of pre-reg fees to student accounts once enrolled
• Processing of accepted and approved bursaries and concessions
• Conversions of accounts from Full Settlement to TERMS in system

Quality Management, Projects and Reporting

• Ensure that all trackers related to department administration is maintained and updated
• Maintain effective communication with both internal and external stakeholders regarding payment allocations and bursaries/concessions statuses
• Assistance with collating and consolidating information for reports and confirming the accuracy thereof
• Assistance with projects and other requirements related to the role and for the benefit of business
• Assistance with training and upskilling business and peers

Minimum Educational Requirement:

• Minimum of Matric/ Financial Qualification ( Certificate /Diploma) advantageous

Minimum Work Requirement:

• Minimum of  3-5 year's finance experience