Financial Business Administrator - Cape Town at SGS

Personnel Management

Personnel development

• In-service training in order to develop and optimize skills
• Continuous measurement of skills and identify shortcomings.
• Implement training plans based on shortcomings.
• Problem solving, advice and guidance on technical matters.
• Motivation.
• Identify and co-ordinate attendance to training courses
• Effectively manage workload distribution and schedules
• Manage staff according to company procedures and policies

Financial responsibilities

All duties, authorities and responsibilities as outlined in the Business Administrator Finance Responsibilities document which include:

• Request new client accounts be opened
• Clients invoice on SLIMS, order entries and credit notes processing
• COD accounts administration (Create, Invoice)
• Bad debt collection (business) and collections feedback and follow up (COD/30-day accounts)
• Administration of procurement and accounts payable (Procurement and Accounts Payable procedures)
• Operational provisions request administration
• Processing deferred items requests (Provisions, Deferred and Prepaid Items Procedure)
• Extract information, evaluate, review and report on profit and loss statements
• Respond to queries on profit and loss statement
• Perform physical inventory of fixed assets
• Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
• Submit Corporate Sustainability data monthly
• Collect and submit expense claims
• Completion of all vendor forms and related documentation
• Submit details of Withholding tax for invoices raised internationally (Withholding Tax procedure) on a monthly basis
• Ensure all write offs (Write Offs procedure) are correctly completed
• Complete monthly checklist every month-end
• Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
• Ensure all Inter-Company financial requirements are finalized and adhered to
• Customer communication
• Liaise with clients regarding queries - accounts, payments, etc
• Commissions for reps
• Reconciliation of sample totals, calculation of commissions and processing of payment requests.

Qualifications

Education

• Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.

Experience

• 5 years’ experience in a similar financial environment
• Bookkeeping