Financial Operations Senior Administrator - Waterfall at PSG Konsult Ltd

Key Activities

• To provide specialist advice and support in area of specialisation enabling sound operations and administrative services
• Oversee daily operations and effectiveness of the Cash management and AvL (Assets vs Liabilities) reconciliations
• Assessing and implementing improved processes and collaborating with management regarding the implementation of these improvements

Responsibilities:

• Bank account reconciliations
• Unit reconciliations
• Income distributions
• Loading of new funds
• Updating of prices
• Releasing of payments and collections
• Submitting trade instructions to Management Companies
• Payments to Management Company
• Purchase and Repurchase settlements on trading platform
• Cash flow movements
• SARB reports
• Confirmation of retail and institutional splits to Management Companies
• Regulation 28 maintenance and updates
• Fund Consolidations
• Co-ordination of Ballot Process
• Adhoc projects
• Testing of administration system changes
• Preparation of process documents
• Investigation of system related issues

Oversight Responsibilities:

• Key checker and oversight of all the above responsibilities
• Ensure that all BAU and adhoc projects and processes are completed timeously
• Complete, manage, submit and improve weekly and monthly reports to management
• Confirm manual controls (doer/checker process) have been completed by either team consultants or administrators
• Plan training needs for new joiners and existing resource in line with their role requirements
• Daily report of all oversight work done in relevant team
• Monitoring of internal controls and oversight of all service level agreements
• Oversight over the daily Unit reconciliations
• Monitor and control Bank account reconciliations
• Report findings in a consistent and robust manner that align to the program team methodology
• Review of the Distribution calculations and ensuring they occur at agreed timeframes
• Support in the preparation of regulatory reporting required
• Ensure that Preparation of process documents are kept up to date
• Perform qualitative analysis of results and ensure accuracy of test results
• Minimise Operational risk incidences
• Ensure that Escalations are done promptly

Qualifications & Experience:

• B. Com Finance Degree
• 3-4 years of experience in the LISP (Linked Investment Service Provider) industry / Collective Investments would be an advantage
• Advanced Microsoft Office with emphasis on Excel (excel reporting skills essential)
• Familiarity with JIRA advantageous
•  Skills and competencies:
• Analytic ability and thinking skills
• Planning and Organising skills
• Interpersonal skills and sensitivity
• Accuracy/Attention to detail
• Resilience
• Problem solving skills
• Communication skills at all levels of the organization skills (verbal/written)
• Natural leader
• Change Management
• Results and solutions orientated
• Ensure the timely delivery of testing milestones
• A proactive self-starter and excellent team player and collaboration
• Detail orientated
• Flexibility
• Promote a positive team dynamic
• Conflict management skills
• Take ownership and responsibility for tasks assigned
• Time management and ability to work under pressure