General Office Assistant at Growthpoint Properties

Job Purpose

• Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field lease audits, billing audits, draft and assisting by collecting leases, assist PM with financial and month end reporting, gift card management  and assist with daily general administrative tasks .

Duties and responsibilities

•  Reception and InfoDesk duties, when required
•  Collecting and calculation of annual audited turnover certificates, as well as billing of additional turnover due 
•  Collecting of unaudited turnover figures and loading same on MRI
•  Assist the Centre Manager with checking of lease loading, audit and finalizing of lease agreements 
•  Ensure accurate record keeping of Leasing tenant files (Offers, Fica, credit Checks, general correspondence etc)
•  Leasing documentation and follow ups. Will stand in for leasing administrator when required 
•  Gift cards management, order, daily balancing and reconciling account 
•  Oversee gift card training and general management of processes and procedures  
•  Assist the Centre Manager with financial statement preparation, variance schedules on recoveries and annual budget preparation
•  Working on various systems i.e., MRI, Fraxion, Tutuka etc.
•  Administration and financial management of daily casual parking system and allocation of monthly fees. 
•  Administration and financial management of all tenant ad hoc charges and allocation of monthly fees
•  All other related administration functions 

Requirements
Experience 

• 5 years of administrative experience in a secretarial environment or similar, preferably in a property environment. 

Qualifications

•  Matric - prerequisite
•  Post Matric qualification will be an advantage
•  Knowledge of MRI will be an advantage

Competencies

•  Computer literacy; Word, Excel, and PowerPoint
•  Ability to prepare sheets in Excel, balance, change formulas, update, prepare graphs 
•  Ability to draw schedules / reports on system
•  Good communication skills – written and verbal
•  Time management skills
•  Sound administrative skills
•  Good problem-solving skills
•  Excellent touch-typing skills with a high accuracy rate

Personal Attributes

•  Emotionally mature
•  Energetic
•  Creative
•  Friendly
•  Professional – well-groomed and well-spoken