Half-day Payroll Administrator at RecruitMyMom

Job Description

• A dynamic and expanding accounting and tax practice is seeking an experienced Half-day Payroll Administrator to join their team. This role will initially start on a fixed-term contract basis for 3–4 months, with the direct aim to convert into a permanent, half-day position. Working hours are 08h00 to 13h00 from Monday to Friday, offering excellent flexibility.
• The ideal candidate will have a proven track record in managing end-to-end payroll for multiple clients with precision and attention to detail. Advanced proficiency in MS Excel alongside strong working experience in Pastel Payroll software is essential for this position.

Responsibilities:

• Manage the full-function payroll processing for a diverse portfolio of small-to-medium business clients
• Accurately process weekly, bi-weekly, and monthly payroll runs, including bonuses, overtime, and deductions
• Prepare, check, and submit all monthly statutory returns including EMP201s, UIF, and SDL
• Coordinate bi-annual and annual EMP501 reconciliations and ensure smooth issuance of IRP5s via eFiling
• Service as the primary point of contact for client payroll queries, employee onboarding, and terminations
• Maintain absolute confidentiality while managing payroll databases, leave records, and structural changes
• Assist the team with basic accounting and payroll alignment workflows within Sage/Xero and Pastel systems

Requirements

• Proven experience as a Payroll Administrator, ideally within an accounting firm, tax practice, or payroll bureau
• Demonstrated ability to manage multiple client payroll accounts simultaneously
• Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and data manipulation)
• Strong, hands-on experience using Sage and Pastel accounting/payroll software solutions
• Up-to-date, solid working knowledge of South African payroll legislation, BCEA, and SARS tax regulations
• Exceptional attention to detail, accuracy, and strong client-facing communication skills
• Own reliable transport and a valid driver’s license