Head of Payroll Consulting - Johannesburg, Randburg at Digicall

RESPONSIBILITIES

Financial Management

• Manage the annual departmental budget in collaboration with the CEO.
• Responsible for the cost-effective allocation and use of company resources.
• Implement, control, and manage departmental resources and procedures within approved budget guidelines.
• Compile and present budget reports regarding expenditures to keep the CEO appropriately informed of the department’s budget position.

Strategy

• Ensure that the department’s structure and processes contribute to the achievement of the company’s goals and objectives.
• Develop, grow and nurture senior relationships with existing clients as well as prospective clients.

Operational

Business Management:

• Consider strategic opportunities around Payroll consultancy and growing the company’s consultancy business and brand.
• Delegate responsibilities and supervise the work of employees providing guidance and motivation to drive maximum performance.
• Manage specific Payroll services and clients directly. 
• Liaise with top management to understand the Nova Business strategy and plan and understand the implications for the department.
• Liaise with the Sales team to drive the closing of new deals.
• Monitor the Sales Pipeline and proactively manage the growth thereof.
• Coordinate plans and activities amongst other Nova departments.
• Secure sufficient resources to execute the departmental business plan.
• Continue monitoring the external business environments for changing needs and forces and develop strategies to address these.
• Ensure all relevant operations policies are in place and complied with.
• To constantly work towards the achievement of departmental goals and targets.
• To establish common standards of practice within the department in line with NOVA group standards and practices.
• To ensure the maintenance of accurate and up-to-date information concerning the department.
• To provide feedback on all financial, contractual, and other general information of the department.
• To analyse and evaluate, with the department, performance data provided and take appropriate action in response.
• Prepare reports by compiling summaries of the client status reports as well as client meetings.

Payroll Consulting:

• Guide and manage the Payroll team to provide a technically accurate and compliant payroll service to clients.
• Handle specific clients and payrolls directly. 
• Develop, maintain and update systems to process payroll account transactions (eg salaries, benefits, deductions, taxes and third party payments).
• Determine payroll liabilities by approving the calculation of employee income tax and other compensation programs (eg Medical Aid).
• Direct the collection, calculation and entering of payroll data.
• Maintain payroll guidelines by writing and updating policies and procedures.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Oversee the processing of payroll changes (eg new hires, terminations and promotions) and system upgrades.
• Ensure compliance with all applicable laws and internal policies.
• Inform clients of any major changes to applicable law and regulations.
• Liaise with Auditors and manage payroll tax audits on behalf of clients.
• Collaborate and liaise with Human Resources (HR) and Accounting teams where applicable.

HR Management 

• Responsible for the management of the Payroll department.
• Oversee the recruitment of resources for the department.
• Responsible for the development and training of direct reports.
• Responsible for the talent management and succession planning of direct reports.
• Initiate disciplinary action for departmental employees that is non-compliant with company objectives/policies and procedures.
• Ensure sound and productive employee relations, good morale, and productive work culture across departments.
• Ensure the company is compliant with all relevant statutory requirements.
• Ensure and enforce the adherence and execution of all company and group key strategic objectives.

COMPETENCIES

• Developing Strategies: Good at developing effective long-term strategies and inspiring visions for the future. Highly likely to take a long-term view.
• Interpreting Data: Very effective in applying technology and working with numerical data when evaluating problems. Relies heavily on facts and hard, objective data when evaluating problems.
• Examining Information: Analyses and processes information very effectively when solving problems. Very curios and good at asking probing questions.
• Documenting Facts: Communicates well in writing, readily understand the logic behind an argument and will ensure that all the relevant facts are taken into consideration.
• Articulating Information: Presentation oriented, good at explaining things and confident when meeting new people.
• Upholding Standards: Uphold the highest standards and honour agreed commitments. Is discreet and maintains confidentiality.
• Following Procedures:  Extremely rule following, procedural and risk averse.
• Making Decisions: Comfortable making quick decisions, prepared to make big decisions and take responsibility. Holds definite opinions on most issues and rarely change their minds.
• Interacting with People: Very lively, talkative and projects enthusiasm. Is focused on interacting and networking with people.
• Directing People: Very likely to take the lead, take control of things and coordinating people.