PURPOSE OF JOB / ROLE INTENT
This role is responsible for assisting in the implementation of people processes; supporting HR processes in the Employee Relations ( ER ) section, practices and systems to achieve enhanced effectiveness and efficiency; and proactively supporting and educating employees and line management on HR processes.
MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED
- Grade 12
- Diploma/B-degree in HR or relevant Behavioral Sciences
- Minimum of 2 Years’ experience in the HR and Employee Relations environment.
- SAP HR (added advantage)
- Proficiency and excellent skills in MS Office (Word, PowerPoint & Excel and MS Teams)
- Excellent skills on virtual presentations, emails, tasks sorting & tracking and diary management
- Willing to work overtime, with less supervision
- Able to work under pressure and meet deadlines
- Able to work and manage various stakeholders and be an initiator and problem solver.
CORE ELEMENTS OF JOB
HR Analytics
- Uses HR technology and systems to extract relevant HR data
- Compiles and presents meaningful HR reports through interpretation, comparisons and trend analyses
- Ensures data integrity of HR system
Employment Relations
- Clearly understands employee relations policies and processes
- Handle all correspondence for the ER department
- Receive all CCMA correspondence and documents, and process them within the prescribed periods in liaison with the ER Specialists
- Act as a central administrator in case management process, between legal representative, and the various Sasol Mines
- Act as a central medium of communication and correspondence in receiving and disseminating approved information by ER Specialists to all stakeholders such as Trade Unions, government department and other service providers
- Manage the ER team diary, meetings and activities, ad act as Scriber
- Track ER activities and actions, and update records and progress
- Act as a central ER record keeper, archive set up and management of it.
- Manages all relevant mine ER and HR agreements and their safe keeping
- Generate ad hoc, weekly, monthly, quarterly and annual various ER reports
- Administrate with ER Specialists and HR, the compilation of case bundles, transcript translations, arrangement of parties’ availabilities and required documents and logistics
- Open and maintain up to date CCMA/ Labour Court dispute files, with all required documents
- Manage all Procurement and Supply Chain matter of the ER department
- Manage the inventory, stationery and cost centre of the ER department
- Extract data from the ER navigator/SAP, and other HR systems to compile and submit various ER reports on time to ER Specialists for analysis. Act as a Super User for the ER prescribed systems
- Receive, analyses and dispatch with accuracy and timeously, trade union membership statistics, membership forms, to and from all trade unions, HR, payroll and relevant prescribed stakeholders.
- Represent the ER department and act on behalf of the department on specific assignments and roles.
- Ensure absolute private and confidentiality of all company information, documents and agreements as per the Sasol code of conduct and POPIA compliance
HR, Payroll and Employee Benefits Administration
- Liaison with HR and Payroll on behalf of the ER department on assigned tasked relating but not limited to interviews, venue logistics, payroll matters and trade unions queries
- Manage the HR building day to day HSE, cleaning contractor, HR building kitchens and its accessories
Process Efficiency
- Plays a key role in the implementation and execution of administrative solutions within agreed workplans and timelines
- Regularly reviews work against compliance and required objectives and standards
- Directs employees with the correct route to take with more complex HR issues
Change Agent
- Assist in implementing clearly defined change management processes and projects
- Utilizes necessary material to support ER and HR management and employees in following change processes
Leadership and Growth Results
- Maintain cost and profit centre structure within SAP to ensure alignment with the business requirements
- Develop, implement and maintain the required management reporting requirements
Customer and Relationship Results ER/HR marketing and communication
- Able to communicate and market the relevant ER/HR service offerings
Customer Relations
- Is responsive to customer queries, needs and challenges
- Keeps customers informed of progress on ER/HR queries
- Builds effective relationships with own team and networks
- Develop and maintain effective working relationships with managers and peers
MAJOR CHALLENGES / PROBLEM SOLVING
- Adherence to regional standards, policies and processes within BU
OPERATING ENVIRONMENT
- Operate within the BU environment
- This role is concerned with providing admin support in the execution of the people tactical plan
LEADERSHIP BEHAVIOURAL COMPETENCIES
- One-Sasol mind-set
- Shapes business strategy
- Drives accountability and high performance
- Business acumen
- Fosters teamwork and collaboration
- Role models customer focus
- Leverages diversity and inclusion
- Nurtures and coaches
- Builds partnerships
- Develops self
FUNCTIONAL COMPETENCIES
- Strategy Development and Translation
- Organisation Development and Transformation
- HR and ER Architecture Design
- Data manipulation
- Performance Management Delivery
- Labour Law legislations
- Payroll Data Rewards & Benefits
- Business Partnering
- Systems Application
- Governance & Compliance
Closing Date: 13th,April 2022
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