HR Administrator (108024) at Sasol

PURPOSE OF JOB / ROLE INTENT

This role is responsible for assisting in the implementation of people processes; supporting HR processes in the Employee Relations ( ER ) section, practices and systems to achieve enhanced effectiveness and efficiency; and proactively supporting and educating employees and line management on HR processes.

MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED

• Grade 12
• Diploma/B-degree in HR or relevant Behavioral Sciences
• Minimum of 2 Years’ experience in the HR and Employee Relations environment.
• SAP HR (added advantage)
• Proficiency and excellent skills in MS Office (Word, PowerPoint & Excel and MS Teams)
• Excellent skills on virtual presentations, emails, tasks sorting & tracking and diary management
• Willing to work overtime, with less supervision
• Able to work under pressure and meet deadlines
• Able to work and manage various stakeholders and be an initiator and problem solver.

CORE ELEMENTS OF JOB

 HR Analytics

• Uses HR technology and systems to extract relevant HR data
• Compiles and presents meaningful HR reports through interpretation, comparisons and trend analyses
• Ensures data integrity of HR system

Employment Relations

• Clearly understands employee relations policies and processes
• Handle all correspondence for the ER department
• Receive all CCMA correspondence and documents, and process them within the prescribed periods in liaison with the ER Specialists
• Act as a central administrator in case management process, between legal representative, and the various Sasol Mines
• Act as a central medium of communication and correspondence in receiving and disseminating approved information by ER Specialists to all stakeholders such as Trade Unions, government department and other service providers
• Manage the ER team diary, meetings and activities, ad act as Scriber
• Track ER activities and actions, and update records and progress
• Act as a central ER record keeper, archive set up and management of it.
• Manages all relevant mine ER and HR agreements and their safe keeping
• Generate ad hoc, weekly, monthly, quarterly and annual various ER reports
• Administrate with ER Specialists and HR, the compilation of case bundles, transcript translations, arrangement of parties’ availabilities and required documents and logistics
• Open and maintain up to date CCMA/ Labour Court dispute files, with all required documents
• Manage all Procurement and Supply Chain matter of the ER department
• Manage the inventory, stationery and cost centre of the ER department
• Extract data from the ER navigator/SAP, and other HR systems to compile and submit various ER reports on time to ER Specialists for analysis. Act as a Super User for the ER prescribed systems
• Receive, analyses and dispatch with accuracy and timeously, trade union membership statistics, membership forms, to and from all trade unions, HR, payroll and relevant prescribed stakeholders.
• Represent the ER department and act on behalf of the department on specific assignments and roles.
• Ensure absolute private and confidentiality of all company information, documents and agreements as per the Sasol code of conduct and POPIA compliance

 HR, Payroll and Employee Benefits Administration

• Liaison with HR and Payroll on behalf of the ER department on assigned tasked relating but not limited to interviews, venue logistics, payroll matters and trade unions queries
• Manage the HR building day to day HSE, cleaning contractor, HR building kitchens and its accessories

Process Efficiency

• Plays a key role in the implementation and execution of administrative solutions within agreed workplans and timelines
• Regularly reviews work against compliance and required objectives and standards
• Directs employees with the correct route to take with more complex HR issues

Change Agent

• Assist in implementing clearly defined change management processes and projects
• Utilizes necessary material to support ER and HR management and employees in following change processes

Leadership and Growth Results

• Maintain cost and profit centre structure within SAP to ensure alignment with the business requirements
• Develop, implement and maintain the required management reporting requirements

Customer and Relationship Results ER/HR marketing and communication

•  Able to communicate and market the relevant ER/HR service offerings

Customer Relations

• Is responsive to customer queries, needs and challenges
• Keeps customers informed of progress on ER/HR queries
• Builds effective relationships with own team and networks
• Develop and maintain effective working relationships with managers and peers

MAJOR CHALLENGES / PROBLEM SOLVING

• Adherence to regional standards, policies and processes within BU

OPERATING ENVIRONMENT

• Operate within the BU environment
• This role is concerned with providing admin support in the execution of the people tactical plan

LEADERSHIP BEHAVIOURAL COMPETENCIES

• One-Sasol mind-set
• Shapes business strategy
• Drives accountability and high performance
• Business acumen
• Fosters teamwork and collaboration
• Role models customer focus
• Leverages diversity and inclusion
• Nurtures and coaches
• Builds partnerships
• Develops self

FUNCTIONAL COMPETENCIES

• Strategy Development and Translation
• Organisation Development and Transformation
• HR and ER Architecture Design
• Data manipulation
• Performance Management Delivery
• Labour Law legislations
• Payroll Data Rewards & Benefits
• Business Partnering
• Systems Application
• Governance & Compliance

Closing Date: 13th,April 2022