HR Administrator (Fixed Term contract) at Sanlam Group

What will you do?

Key responsibilities

Recruitment

• Telephonically Screen shortlisted candidates, and complete summary spreadsheet

• Schedule placeholders and coordinate interviews for shortlisted candidates accordingly

• Conduct the required pre-employment checks and submit to HR Coordinator

• Arrange psychometric assessments 

• Regret unsuccessful candidates on myWorkSpace

• Update Recruitment Tracker on a weekly basis

• Fielding exploratory CV’s and scheduling exploratory interviews

Onboarding

• Engage with PA’s on all new starters in their team to ensure IT requirements are logged accordingly

• Confirm with PA that new workstation (laptop) is setup and ready for new starter

• Arrange medical aid and Sanlam Staff Umbrella Fund consultation sessions

• Complete onboarding on myWorkSpace, including uploading of documentation

• Update monthly advice list

• Send new starter information to Learning & Development team for first day Onboarding

• Obtain and ensure that all new employees’ onboarding documents are submitted to payroll within one month post the start date

Termination process

• Contact the employee to explain process of capturing the termination on myWorkSpace

• Assist Line Manager and employee to complete termination process on myWorkSpace

• Ensure PA makes necessary arrangements for return of the employee laptop

General HR Administration 

• Draft Line Manager changes; amend notice periods; job title changes – ensuring that the Line Manager and employee sign the relevant documentation and that the documentation is submitted to payroll for processing

• Check that the changes are captured / reflected on payroll, post first payroll run

• Query handling from Line Managers and employees, and liaising with HR Operations team as required 

• Coordinate diary management, travel arrangements and all other team administration for Head of HR: Investments and HR Business Partners 

• Manage the training approval for employees, including updating of Skills Development scenario planners per business area

• Ensure all training documents received from employees is completed correctly, with supporting documentation and submit to Learning & Development team for processing

• Follow-up on payment of employees’ study assistance requests

• Responsible for receiving all invoices on behalf of SI HR, submitting these invoices to relevant cost centre owners for approval and thereafter submitting the invoices with supporting documentation (completed requisition form, and proof of bank details, etc.) to Finance for payment

• Capture all invoices on the invoice tracker, and manage remittances

• Minor Sanlam Investments email distribution lists

• Managing medical aid queries from employees 

• Draft fixed term contract extensions – ensuring that the signed letters are received and submitted to payroll for processing 

• Take ownership of payroll outstanding lists

• Assist Head of HR: Investments with monthly and quarterly reports, including SIH Board reports 

• Schedule meetings for and on behalf of Head of HR: Investments

What will make you successful in this role?

• Diploma / Bachelor’s degree

•  A keen interest in how technology can be used to make work processes more efficient

Qualification and Experience

• Degree

Knowledge and Skills

• Manage recruitment process
• Data Analysis
• Human Resources Administrative Support
• Human Resources Process and Practice enhancement
• Transformational and new recruitment practices

Personal Attributes

• Interpersonal savvy - Contributing independently
• Decision quality - Contributing independently
• Action orientated - Contributing independently
• Optimises work processes - Contributing independently

Build a successful career with us

• We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping  our employees to realise their worth. Through its four business clusters – Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Core Competencies

• Cultivates innovation - Contributing independently
• Customer focus - Contributing independently
• Drives results - Contributing independently
• Collaborates - Contributing independently
• Being resilient - Contributing independently

Turnaround time

• The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. 

Our commitment to transformation

• The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensure a thriving and sustainable business in South Africa.  The Group's Employment Equity plan and targets will be considered as part of the selection process.