HR Assistant and Registry Clerk AD.13 at University of the Witwatersrand

Job Summary:

• The Human Resources Department in the Faculty of Science invites applications from suitably qualified individuals to apply for the above position reporting to the HR Manager. The appointable candidate will amongst other administer and maintain highly confidential set of files relating to Faculty of Science employees, ensure an up to date and quality registry system, dispatch documents to HR Central and perform any ad-hoc tasks or activities which fall within the general Human Resources function.

Brief Description        
Minimum qualification/requirements/criteria:

• Grade 12 plus at least 2 years filing and general administration experience (studying towards an HR qualification may serve as an advantage)
• Excellent typing and communication skills (written and verbal)
• Knowledge of filing systems (Manual and Electronic)
• Ability to work independently in a pressured environment
• Must be aware of the need for confidentiality in various situations (e.g., safe keeping of staff files)
• Diligence
• Team player and ability to go the extra mile

Key job functions include:

• Provide and maintain an efficient filing service to the HR Department
• Prepare and file documents on a daily basis
• Preparation and inspection of files to comply with file Audits
• Provide a general office administration function to the HR office, including photo copying, assistance and processing of finance claims on a monthly basis
• Dispatch departmental ocuments to HR Central
• Ad hoc administrative duties as directed
• Ensure compliance with OH&S standards and understanding of POPIA