HR Systems Administrator - Grain Field Chickens Abattoir, Reitz at VKB Group

Job Description

• Responsible for ensuring the HR/ Payroll system is compliant with all relevant Group policies by liaising with the HR team, Group Head Office and software provider (PRP) in a timely and efficient manner. Will also be responsible for HR/ Payroll system processes in alignment with Group policies.

Requirements 

• Grade 12 or NQF 4 equivalent.
• An HR-related qualification is a must.
• Formal Microsoft Training Certificate will be a definite advantage. 
• A minimum of 2 years HR Admin/ Payroll experience.
• Working knowledge of biometric clocking systems & time sheets.
• Previous experience in a FMCG/ manufacturing environment desirable.
• Proven computer/ systems experience e., ESS/ Sage People, File Director, MIE Verifications, SharePoint, MS Package, PRP Biometric System & HR Simplify.
• Working knowledge of the BCEA, LRA, SDA, Code of Good Practices etc.
• Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
• A willingness to work overtime or weekends where necessary.

Key Accountabilities: 

• Provide systems and other administrative support to all Depts within GFC.
• Ensure timeous & accurate actioning of employee time & attendance.
• Ensure strict compliance with all relevant standards of documentation.
• Ensure departmental directives are adhered to in the execution of all tasks.
• Work with electronic documents, shift and attendance registers.
• Data entry/ Capturing of high volumes of data.
• Handling administrative and HR-related queries.
• Manage own workload and identify improvements and issues.
• Provide support to the manufacturing teams.
• Provide information and analysis of data as directed/ required. 
• Communication with employees and management. 

Duties and Responsibilities 

• Perform PRP system checks and coordination to ensure there are no anomalies before Payroll closure/ deadlines.
• Regular data integrity checks and audits (hierarchies) will also be required to ensure accuracy.
• Monitor data integrity captured by the other team members to ensure accuracy of HR and payroll data.

Provide first level support and management of the HR systems in conjunction with the Head: Systems & Remuneration & Group Payroll Manager, including but not limited to:

• ESS/ Sage People/ HR simplify
• File Director/ SharePoint
• PRP Biometric System
• Use HR Simplify, People and other systems to ensure compliant on-boarding and off-boarding processes.
• Provision of standard monthly and regular ad hoc Management Reports.
• Leave & Claims: Process on ESS and send for approval.
• Scanning of all GFC Payrolls and save to SharePoint and File Director.
• Short Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
• 3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
• Staff Accounts & Personal Loans: Assisting employees with applications.
• PRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
• Timesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
• Approves and authorizes timesheets.
• Enable overtime for employees after receiving overtime authorization from supervisors.
• Pay Queries: Process all pay queries, print out timesheet and load on SharePoint.
• Load new employees on SAGE 300 PEOPLE, HR Simplify and assist with any movements. 
• Capture and update KPIs periodically.
• Sort and distribute payslips and IRP5s and assist employees with exit documents.
• Ensure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
• Assist with the completion of Sanlam Fund documents and loading on SharePoint and File Director.
• Assist with and participate in all HR Projects such as Skills Development/ Learnerships/ Manload Reviews etc.
• Creation and compilation of reports, leave balances report, period summary report, termination report.
• Provide IR support where required.
• Assist employees with medical aid applications.
• Will have to relieve other HR team members where required.
• Any other duties as may be required by the department from time to time.

Skills Required 

• Must be a team player.
• Ability to prioritize and complete tasks within agreed timelines.
• An open, direct and honest attitude at all times is a must.
• Able to maintain integrity & confidentiality within an HR environment essential.
• Ability to work in a pressurized and time-critical environment.
• Excellent communication skills. 
• Excellent organisational skills and attention to detail.
• Able to work as part of a team & values self-development.
• Must be self-motivated, dedicated & able to use own initiative.

Closing Date 15 April 2026