Hub Administrator at Empact Group

Role Purpose

• The Hub Administrator is responsible for executing centralized procurement, stock, and finance-related administrative functions within the Mediclinic Procurement Hub.
• The role supports multiple units at varying levels of procurement maturity, ensuring accurate transactional processing, strong stock control, invoice compliance, and effective operational support.
• The position is critical to enabling consistent deployment of the Wanama System across newly mobilized or converted sites.

Experience & Qualifications

• Experience in procurement administration, finance administration, or stock management
• Familiarity with digital procurement systems or the Wanama System (advantageous)
• Strong numerical accuracy and transaction processing experience
• Experience supporting multiple operational units is beneficial

Key Role Objectives

• Accelerate deployment of new units and conversions to the Wanama System
• Improve procurement accuracy, stock controls, and invoice compliance
• Streamline and centralize processes for efficiency and strategic supplier engagement
• Provide temporary or ongoing procurement support to units with limited capacity

Key Responsibilities

Procurement & Transactional Processing

• Process order requisitions and generate purchase orders
• Approve and issue POs for units with restricted system access
• Capture and approve receipts and invoices, ensuring accurate quantity and pricing
• Identify, investigate, and escalate price discrepancies
• Issue daily expected delivery reports and weekly invoice reconciliations
• Capture internal and intercompany stock transfers
• Maintain system housekeeping by closing outdated or incorrect document statuses
• Verify supplier deliveries and ensure complete documentation flow

Stock Control & Verification

• Run pre–stock count system reports to confirm transaction completeness
• Generate and distribute digital and physical stock count sheets
• Create stock counts and import captured data
• Analyse variances and escalate discrepancies to unit managers
• Produce MTA Flash reports before period finalisation
• Submit variances for RM approval and finalize stock counts
• Manage period openings, closings, and invoice cycle transitions

Financial Administration

• Create and manage trade period dates
• Capture DTA inputs, cash takings, banking, and client credit sales
• Oversee daily financial processing and documentation
• Liaise with Hub Operations, Procurement, Regional Managers, and units
• Support administrative capturing and documentation requirements

Required Competencies

• Strong understanding of end-to-end procurement processes
• Solid Excel skills and computer literacy
• Experience with procurement or ERP systems
• Basic accounting knowledge (revenue, purchases, stock, COS, margins)
• Ability to analyse data, resolve variances, and ensure accuracy

Closing Date 03 April 2026