Human Capital Administrator - Pretoria at National Agricultural Marketing Council

Purpose

• The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture. 

Qualifications

• A Degree or National Diploma in Human Resources Management/ Industrial and Organisational Psychology. Post Graduate Qualification in HR will serve as an added advantage.
• HR-related certifications (e.g., HR Management Certification, CIPD) will be an advantage 

Knowledge

• Knowledge and understanding of HR Prescripts.
• Relevant Legislation - Labour Relations Act, Basic Conditions of Employment Act and Employment Equity Act.
• Individual must be able to work with and communicate with all levels of employees up to senior and executive level.
• Be a self-starter and can work independently.

Experience

• Minimum of (2-3) years of experience in an administrative or HR support role.
• Experience with HRIS (Human Resource Information Systems) or payroll systems is preferred.

Duties and Responsibilities

Human Capital (HC) Administration

Employee Records Management: 

• Administering  HC documentation, including contracts, performance reviews, and disciplinary records.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Ensuring the relevant HC database is up to date, accurate and complies with legislation. 
• Organising meetings and taking minutes.
• Assist and Coordinating logistics with employee documentation for onboarding, induction, orientation and training documentations. 
• Ensure that all recruitment and selection matters are handled and filed accordingly. 
• Setting up documents for recruitment and training events.
• Maintain employee records, including performance, career development, and advancement. 
• Updating employees leave records and associated documentation e.g. (Sick notes etc.)

Recruitment and Onboarding Support 

• Assist in the recruitment process, including job postings, candidate screening, and interview scheduling.
• Prepare offer letters, contracts, and onboarding documents for new employees.
• Coordinate and assist with new hire orientation and induction programs.

Payroll and Benefits Administration:

• Assist with payroll preparation by collecting and verifying employee data.
• Administer employee benefits programs, such as health insurance, retirement plans, and leave entitlements.
• Process employee reimbursements, allowances, and other benefit-related documentation.

Employee Relations and Support:

• Act as a point of contact for employee queries regarding HR policies, benefits, and procedures.
• Assist in managing employee performance evaluations and documentation of outcomes.
• Support in organizing employee engagement activities and events.
• Taking minutes and scheduling meetings.

Compliance and Reporting:

• Ensure compliance with labour laws, employment regulations, and organizational policies.
• Assist in preparing HR-related reports for management and regulatory bodies.
• Maintain records related to health and safety, training, and any other regulatory requirements.

Training and Development Support:

• Coordinate training programs and workshops, including scheduling, logistics, and tracking attendance.
• Assist in maintaining employee development records and certifications. 

HR Systems and Data Management:

• Update and maintain HC databases and employee management systems (e.g., ESS, attendance tracking, leave management).
• Assist with data entry, document filing, and other administrative tasks related to HC operations.

Human Capital Service Delivery 

• Ensure that Human Capital information is administered accordingly as per HC Policies and prescripts. 
• Coordinate workflows from organisational development.
• Preparation of employees leave report.
• Assist in consolidating Human Capital information for HC metrics and reporting. 
• Function independently without direct supervision.
• Deal with staff representatives raised matters. 
• Coordinate Employee Assistance Programme events.

General Management Support

• Receive incoming calls and route the calls accordingly.
• Answering or escalating any HC related employee inquiries.
• Keep record of documents to be couriered.
• Provide general administrative support.
• Prepare requisitions as per RFQ’s.
• Ensure proper dairy/ calendar management for all HC activities.