Human Resources Administrator at G4S

Main Purpose of Position

• The efficient processing and administration of centralised human resources information, processes, compensation and benefits. 

Key Performance Areas

Effective HR Administration

• Ensure that full vetting process has been followed upon recruitment of new incumbent
• Process all new starter documents and onboarding pack as per HR Guidelines and policy
• Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
• Ensure a movement form is fully approved and processed including Engaging and Terminating all employees on SAGE 300 People (Promotions, Transfers, Death, etc.) and any other legislative systems/portals 
• Ensure that a resignation letter or dismissal letter is received
• Activate the Exit Interview on MYlearning for resignations
• Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer
• Submit monthly payroll related Input to Payroll including Pay Queries
• Responsible for HR related Policies and procedures and the adherence thereof
• Ensure that Payroll Approval reaches Payroll as per set deadlines
• Oversee distribution of Pension Fund Statements, payslips and IRP5’s annually
• Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.
• Process leave, disciplinary outcomes and beneficiary details on Sage 300 People 
• Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms)

Benefits Administration

• Process Workman’s Compensation Admin, death claims and disability /Injury on Duty claims
• Ensure that employees update beneficiary forms annually
• Administer Maternity leave process and ensure the necessary agreements are in place 

 Timely and accurate reporting and compliance audit/reporting

• Compilation of monthly reporting and management information and KPIs
• Provident/Pension Fund Schedules and outstanding information reporting
• Provident/Pension Fund reconciliation
• Various reports as per Managements request including Board Packs etc

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

Competencies:

Knowlege: 

• Knowledge of administrative procedures
• Knowledge of South African Labour Law
• Knowledge of the BCEA

Skills: 

• Communication (written and verbal)
• Supporting and working with others
• Delivering objectives

Attributes: 

• Delivering great customer service
• Sharing and cooperating
• Dealing with changing circumstances
• Understanding the organisational environment
• Attention to detail
• Work under pressure

Minimum Requirements

• Diploma or Degree in Human Resources
• Minimum 5 years experience in a position within Human Resources 
• SAGE 300 People (not negotiable)
• Must be efficient in Microsoft Excel