Human Resources Administrator at TBWA\ South Africa

About the job

Responsibilities Includes:

• Maintain good relationships with leadership, management and all relevant stakeholders to gain the buy-in and support necessary to ensure the successful implementation of TBWA’s HR initiatives
• Provide advice and guidance to the management and employees in respect of the HR framework and ensure compliance
• Partner with TA Practitioner to co-ordinate the on-boarding process for all new starters
• Facilitate and monitor the probation process
• Drive compensation, benefits and incentives (including recognition & rewards) programmes
• Ensure completeness and accuracy of payroll documentation in line with set deadlines
• Provide HR administrative support including maintaining employee files, changes to employment status (promotions, demotions and other related tasks)
• Assist in any other administration as and when required for the entire HR Department
• Drive the Employee Engagement initiatives
• Co-ordinate the Employee Assistance Programme, including Employee Wellness initiatives
• Contribute to the development and implementation of HR policies, procedures and processes
• Ensure all policy and procedure information is current and available on the shared drive
• Support managers in the implementation of HR procedures and processes, including performance and probation management, grievances & disciplinary procedures, leave management, and on-boarding (amongst others)
• Resolve HR queries within policies, practices and legislation
• Ensure compliance with relevant laws and policies to ensure that our processes evolve appropriately as we scale
• Assist with the preparation of the employment equity plans/reports and its implementation
• Provide monthly, quarterly and ad-hoc reporting to the HR Manager and senior leadership
• Co-ordinate the delivery of training, as mandated by the HR Manager and or the L&D Manager
• Provide overall support towards the delivery of HR Services to the business (i.e. Performance Management, Employee Relations, Talent Development, Talent Management, Compensation & Benefits, EAP, Employee Engagements initiatives, amongst others)
• Maintain organograms updated with hires, terminations and transfers
• Co-ordinate and administer the employee exit processes within the BU’s
• Ensure completion of all necessary documentation on termination/transfer of employees' service (Exit Medical, Record of Service, and UIF Card)
• Administer termination/off-boarding processes and conduct exit interviews
• Act as a liaison between employees and the HR Manager
• Be a trusted advisor to the business in all areas of Human Resources

Requirements:

• A recognised Degree or National Diploma in HR or related field
• Minimum of 2 years’ experience in Human Resource of which 1 year should be in HR Co-ordination & Administration
• Computer Literacy (MS Word, Excel, PowerPoint)
• Exposure in working on HRIS Systems (SAGE)
• Prior experience in an advertising environment, will serve as an advantage

Knowledge and Skills

• Knowledge of HR systems and databases
• In-depth knowledge of labour law and HR best practices
• People oriented and results driven
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage inter-personal relationships at all levels in the group
• Good analytical and problem-solving skills
• Excellent leadership and communication skills, both written and verbal
• Excellent report writing skills
• Ability to work in a fast-paced environment, while meeting SLA’s
• Good planning and organizing skills