Human Resources Business Partner: Faculty at American International School of Johannesburg

Qualifications

• Grade 12 or Matric
• National Diploma in Human Resources Management or relevant qualification
• A degree in Human Resources Management will be advantageous.
• SAGE, VIP, SAP certificate
• Driver’s license 

Attributes

• Attention to detail, systems-oriented, organized, and analytical.
• Excellent communication skills in English and sound ability to communicate effectively across all levels.
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters, and act on them accordingly.
• The ability to function independently and in a team, take initiative, show commitment, and be motivated to achieve tasks in the required time frame.
• Coordinating time and resources well and demonstrating strong interpersonal and mediation skills with a positive attitude.
• Needs to be culturally aware with good ethics, problem-solving, and visionary thinking competencies.
• Continuously pursue to improve skills through on-the-job or external training.
• Understands the importance parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
• Demonstrate aptitude or competence for assigned responsibilities.
• Excellent written and verbal communication
• Multilingual with a strong command of English will be an added advantage.

Preferred skills and experience

• A minimum of 5 years of HR experience
• HR experience in an independent or international school will be an added advantage.
• Sound understanding of the HR  role and its evolution in the workplace. 
• Sound knowledge of the South African Labour Laws
• Sound understanding of the Migration processes of expatriate staff.
• Previous experience in sourcing accommodation/ houses for expatriates
• Excellent administrative skills and experience 
• Strong mediation and negotiation skills
• Sound emotional intelligence traverses cross-cultural diversity 
• Experience in VIP or Sage Payroll 

Key Performance Indicators

• Effective recruitment and selection process
• Smooth and efficient On-boarding process
• Effective staff engagement through HR Policies and Processes orientation through the HR Portal
• Smooth admin and payroll process
• Sound exit management process. 

Performance responsibilities:

Recruitment and selection

• Support faculty on the recruitment process (advertising, Interviews, and the entire onboarding process)                 
• Ensure the coordination of the mobilization and demobilization process for expat employees.   
• Support faculty during contract renewal and administrate letter of intent.            
• Work with Principals to screen teaching candidates and plan and direct a program for selecting and assigning the best-qualified personnel where and when appropriate. 

Payroll and Administration

• Ensure proper employee filing updates.                
• Ensure insurance coverage and awareness to all faculty members.                     
•  Ensure payroll input is accurate, authorized, and submitted on time.  
• Ensure that utilities are paid timeously and deducted via payroll.
• Provide information and support during the payroll audit.   
• Ensure opening and closure of bank accounts and deal with possible inconveniences in advance.                  
• Receive and review qualifications against the pay scale.                  
• Play an active role during annual salary increases for faculty.                         
• Facilitate the car hire and car loan process and due administration.               
•  Negotiate and coordinate house leases for overseas staff and manage landlord and tenant deposits with the legal and finance offices.
• Obtain quotes for and payment of annual home leave airfares for overseas staff. 

Mobilization and demobilization

• Identify housing needs and negotiate lease costs.                            
• Ensure proper allocation of houses (fully furnished)                          
• Ensure agility when dealing with housing or residential challenges.                
• Be available to receive new teachers in the houses.
• Provide guidance to school administrative and supervisory personnel in matters relating to employee relations!
• Engage in actively advocating, promoting, and securing the rights of all persons regarding the educational enterprise of which he/she is a part.
• Coordinate administrative efforts, interpret ideas and decisions to staff and the public, keep management informed of pertinent division developments and events, and seek their counsel or decision as necessary.
• Ensure organizational compliance with performance management cycles across departments.
• Monitor and ensure compliance with school grievance and disciplinary procedures.
• Maintain and support management with discipline in the workplace and ensure industrial relation protocols and procedures are applied consistently across the board to all categories of employees.

Business Partnering 

• Attend regular meetings and serve actively to improve communication, cooperation, and planning.
• Provide information and support to management concerning HR–faculty matters.
• Be available to Faculty staff and/or Principals for general consultation on both Campuses.
• Ensure that Faculty staff are aware of the HR procedures and guide them during the process.
• Ensure that all employees are covered by medical aid, life cover, funeral, etc.
• Provide administrative support to Principals on all HR-related activities.

Contracts and Benefits

• Coordinate and enhance legal compliance of the faculty to the HR governance and ethical standards.
• Supervise the transitional support for new overseas hire teachers (visa acquisition, housing, orientation, vehicles, shipping, air travel, settling in allowances, etc.)
• Serve as liaison between employees and insurance benefit providers for medical, life, and disability insurance.
• Select houses for new overseas staff members.
• Assist in preparing new houses for occupation, including maintenance, cleaning, and furniture.
• Assist in preparing new faculty housing kits, including linens, crockery, cutlery, pots, pans, etc.
• Assume administrative responsibility for adequate property inventories under his/her jurisdiction, including overseas teacher houses. 

Policies and Procedures

• Coordinate activities such that HR faculty responds effectively to South African legislative changes in employee relations.
• Coordinate the planning, development, and revision of personnel management procedures and keep the Faculty Handbooks updated.
• Coordinate and keep the HR pages of the AISJ website updated concerning Faculty.
• Other duties may be assigned.