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  • Posted: Nov 20, 2019
    Deadline: Not specified
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    Ocean Basket is South Africa's favourite chain of seafood restaurants. Founded in 1995 there are currently over 200 Ocean Basket stores in 16 countries around the globe.


    Read more about this company

     

    Import & Export Clerk

    The main task is to coordinate all documentation from source to the final delivery of the shipment. Ensure all import-export documentation is processed onto the accounting system and international billing for each shipment processed timeously. Keep track of supplier payments. Provide support within the department as and when required.

    WHAT ARE THE RESPONSIBILITIES?

    Exports:

    • Prepare quotes / pro forma invoices for clients
    • Generate the picking slips for export orders
    • All required information related to product compliance must be submitted to the compliance department for each shipment
    • Export permits must be on file at item level to allow smooth export processing
    • Solve operational problems with least risk when dealing the various areas of the business
    • Liaise with service providers to ensure smooth delivery process
    • Ensuring stock is ordered and available for exporting
    • Liaise with warehouse staff to ensure picking of stock items by description, volume and picking slip / cargo manifest correlate
    • Ensure the distribution centre to ensure stock is free of damages before being picked for dispatch  
    • Monitor all picked stock is correctly manifested and palletised allowing for efficient loading at final point of dispatch
    • Assist and compile photographs taken showing expiry dates, product count and pallet configuration.
    • Accurate record keeping of all manifested shipments for audit purposes
    • Final inspection of product prior to loading / dispatch of cargo
    • Ensure all relevant picking and dispatch paperwork is processed and filed according to company policies
    • Ensure that all legal requirements are met during the entire export process
    • Daily inventory system checks and monthly stock take balances
    • Invoicing and monitoring of cross trade orders
    • Work closely with internal accounts department to ensure customer and supplier payments are done timeously

    Imports:

    • Assist with the imports with the admin related functions: 
    • Supplier invoice processing
    • Coordinate payments to all suppliers
    • Coordinating and preparing all necessary documentation for release and final delivery of the shipment
    • Process Nrcs, lab tests, State vet and port health ETC for each container
    • Solve operational problems with least risk to the product and company
    • Obtain final landed cost from the buyer which must be communicated to the system inventory processor

    WHAT QUALIFICATION IS REQUIRED?

    • Matric / Grade 12
    • Diploma in Logistics or Supply Chain  

    WHAT KNOWLEDGE IS REQUIRED?

    • Thorough understanding of stock and warehouse environment
    • Distribution of stock in the food and beverage, food service or FMCG industry
    • Experience in export and import related functions and processes
    • Working knowledge of Excel and computer programs

    WHAT EXPERIENCE IS REQUIRED?

    • Minimum three years’ experience in a similar environment

    WHAT SKILLS ARE REQUIRED?

    • Has an eye for detail to ensure accuracy of information provided.
    • Ability to handle conflict in a way that results in a constructive solution
    • Can convey information clearly and effectively, both verbally and non-verbally
    • Think on feet and solve problems as soon as they happen
    • Work efficiently and make optimal use of time available
    • Advanced computer literacy

    WHAT ATTRIBUTES AND BEHAVIOURS ARE REQUIRED?

    • Ability to persuade others to follow direction given
    • Develops and maintains positive working relationships with others
    • Respectful of cultural and other differences
    • Self-motivated – driven to achieve results
    • Displays a positive attitude even in stressful and challenging circumstances
    • Shares ideas and information
    • Keeps pace with change – seeks to acquire skills and knowledge as the business needs develop
    • Functions effectively as part of a team and are willing to balance personal achievements with group goals

    Method of Application

     

    Please send all applications to [email protected]

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