Intern: Vendor Management Admin at Sanlam Group

What will you do?

• Under general supervision, performs a limited variety of clerical duties for functional groups involving compiling and arranging data, making standard computations, processing and coding documents and maintaining records and files.  Routines are generally prescribed and supervision is readily available.

What will make you successful in this role?

IT Contract Management Admin

• Facilitating the re-contracting process for IT services
• Managing the filing process of all contracts
• Administering NDAs for individuals and corporations
• Managing vendor correspondence as required
• Maintaining continuous interaction with relevant stakeholders to ensure sourcing aligns with negotiated agreements.
• Assisting in cost saving initiatives.

Vendor Engagement Forum Coordination.

• Coordinating forums and associated meetings with relevant stakeholders, including tracking and reporting attendance confirmations, and preparing meeting documents (agenda, minutes)

RFx coordination

• Assisting in the administration of IT Sourcing (RFI, RFP, and RFQ) processes, ensuring compliance with Sanlam policies

Vendor/Supplier Onboarding

• Collecting necessary documents to ensure vendors are onboarded in accordance with Sanlam’s sourcing policy.

B-BBEE Administration

• Ensuring vendors maintain the desired B-BBEE level
• Accurately recording and frequently updating vendors’ B-BBEE information

AI and digital initiatives

• Completion of targeted AI learning pathways and 
• Effective use of AI/digital tools in day-to-day tasks.
• Contribution to team AI/digital use case implementation 

Qualification

• Bachelor’s degree - Preferably in Procurement and Supply Chain, Logistics, Commerce

Experience

• Minimum Working experience in Administration.
• Participating in AI / automation initiatives.

Knowledge and Skills

• Use of AI
• Processing transactions and conduct simple calculations Data collection and analysis
• Record keeping, filing and maintenance of databases Maintain work standards and quality verification

Knowledge and Skills

• Reporting and Administration
• Technologies
• Problem Tracking Tool
• Business Requirements Definition
• Client Delivery