Invoice Clerk - Cape Town at Accounting and Financial Advisory

Job Summary:

• The invoice clerk is responsible for accurately processing invoices, coordinating with vendors, and ensuring timely payment processing. They must maintain meticulous records, monitor financial transactions, and support the finance department in maintaining efficient and effective invoice management processes. The ideal candidate will possess strong attention to detail, organizational skills, and the ability to work collaboratively in a fast-paced environment.

Responsibilities:

• Process and review invoices, verifying accuracy, completeness, and adherence to company policies and procedures.
• Ensure invoices are properly coded, approved, and matched with purchase orders or vendor contracts.
• Prepare and distribute invoices for payment processing, while ensuring adherence to payment schedules.
• Liaise with vendors and internal stakeholders to resolve invoice discrepancies and address payment-related queries.
• Monitor and reconcile invoices against related financial documents, such as receipts and bank statements.
• Maintain accurate and up-to-date vendor files, including contact information, tax identification numbers, and payment terms.
• Review and verify expense reports, travel invoices, and other financial records for compliance with company policies.
• Assist in month-end closing processes, including cost allocation, accruals, and reconciliations.
• Collaborate with the finance team to improve invoice management processes, recommending and implementing best practices.
• Maintain confidentiality of financial and business-related information.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree in accounting or related field preferred.
• Proven experience as an invoice clerk or similar role, handling high volumes of invoices.
• Knowledge of accounts payable processes, including invoice processing, reconciliation, and reporting.
• Proficient in using accounting software and systems and MS Office applications (especially Excel and Word).
• Strong attention to detail and ability to work accurately in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong analytical and problem-solving abilities to identify and resolve invoice discrepancies.
• Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work both independently and collaboratively within a team.
• Ethical behaviour and ability to maintain confidentiality of sensitive information.

Closing Date 31 August 2023