Junior Archivist: Content Management at Maskew Miller Learning

Key Duties and Responsibilities

Content retrieval and distribution 

• Archive product to agreed standards in a Maskew Miller Learning -approved repository  
• Serve as gatekeeper of all outgoing content to protect the business from potential litigation due to noncompliant use of content 
• Process content requests, retrieve content from the archive and deliver the content securely in line with Maskew Miller Learning (MML) policy, agreed workflows and agreed delivery times 
• When possible, retrieve and deliver parts of whole products and/or individual asset 
• Assume responsibility for internal and external distribution of all products: print and digital 
• When applicable and using common systems, apply product metadata for distribution as per MML standards 
• Maintain accurate records of the movement of all distributed content 

IP protection and management 

• Monitor and report on instances in which non-compliant requests for content are overridden. 
• Assess the completion and accuracy of incoming content requests, and communicate to the business where standards are not met 
• Raise awareness of compliance issues with respect to re-use of content through appropriate feedback to 
• the business in cases where content may not be released from the archive 
• Regularly report on content retrieval to show the extent of re-use of content 
• Business support and training 
• Support the Content Management Lead to train and support internal people on the use of CM standards systems and tools with respect to content retrieval and product deployment 
• Participate in the implementing and embedding of new systems and tools 
• Work directly with vendors when the business requires content files to be remediated. 
• Identify areas for continuous improvement and implement those improvements within the remit of the Content Management team 

Educational Requirements

• Bachelor's degree in Information science/Publishing/Communication 
• Training in a media environment for print and digital output will be an asset. 

Experience Requirements

• Experience and/or training in a media environment for print and digital output will be an asset. 
• Experience in a Content Management environment an asset. 
• A high-level understanding of all business processes, control files, business rules and policies to ensure efficient metadata management. 
• Ensuring that product data aligns to business taxonomies. 
• Effective personal time management and organization skills. 
• Experience working in publishing, media or digital industries advantageous 
• Ability to manage large volumes of print and digital assets 
• Ability to quality assure files for print and digital output 
• Experience working with video and audio file formats 

Skills and Competencies

• Previous use of archives and repositories for storing print products and digital assets 
• Ability to work with different modes of file delivery 
• A working knowledge of metadata and its uses 
• Excellent knowledge of general Content Management Standards and processes 
• Knowledge of print and digital products 
• Knowledge of digital image, audio and video file formats 
• Fluent in both a Windows and a Mac environment 
•  Working Knowledge of full Adobe Creative Suite 
• Fluent in MS Office suite (or similar package), particularly Excel 
• Excellent communication and teamwork, and presentation skills 
• Detail oriented with an ability to maintain accurate data and metadata records 
• Enthusiast who keeps up with developments in technology 
• Awareness of potential risk to business with respect to copyright issues when re-using content 
• Project management skills