Key Accounts Administrator at Paycorp Holdings

Introduction

To provide administrative assistance to the Key Accounts Managers by administrating monthly stats, commercial reporting, key account allocations, key account plans and any related queries. Communicating with customers, compiling information for the EXCO report. Assist in arrangements and payments for Trade Shows and client functions to ensure that good relationships with Key Accounts are built and that the business can be developed further. Administrative support to the CRE’s regarding queries, handling settlement queries when required.

Job description

Administration

• Update monthly stats
• Maintaining and updating of commercial reports
• Key account allocations and notify commercial department of updates on the Key Accounts
• Attend to adhoc Key Account queries
• Assist with client related queries

CRE reporting

• Compile EXCO repors
• Key account plans - monthly updates and corrections, stats, contact details, Key Account manager interactions and site listings
• Ensure communication exist between Key Account managers and Key Account contacts on a regular basis
• Assist with invoices and credit notes to the clients, uploading of invoices for payment purposes, Statements
• Downtime queries

Rebates and settlement of Key Accounts

• Key Account rebates – HO and site level
• Attend to Finance queries
• Ensure rebates and recons for key accounts settlements are communicated and correct
• Ensure remittances are communicated and correct monthly
• Provide clients with stats and transactional history on Day Closes and Remittances

HO Agreements

• Ensure that all Key Account Head Office contracts are active
• Liaise with the Key Account manager to start the negotiations to renew the HO agreement
• HO agreements to be uploaded on all relevant systems
• Ensure rebates are loaded correctly on all systems

Key Account events

• Assist with paperwork, planning and payments of Trade Shows and conferences
• Management of the event calendar

Minimum requirements

• Matric
• Completed financial qualification would be an advantage
• MS Office with Advanced Excel (Formulas)
• 3-5 years minimum experience in a similar position