Learning & Development Administrator - CPT - Northern Suburbs at AFMS Group

Key Accountabilities / Principal Responsibilities

EDUCATION AND TRAINING FUNCTIONS

• Interacts and represents the Organisation on aspects related to Education, Training and Development, by:
• Supporting the Learning & Development Specialist administratively in discussions and meetings related to the skills development of employees & learners involving the Sector Education and Training Authority (SETA) and/ or Business Units of the Organisation.
• Capturing qualitative and quantitative information on the status of skills development initiatives, strengths and weaknesses of current interventions, opportunities available and recommendations to support improvement.
• Evaluating and commenting on concepts and approaches with a view to aligning broader strategies to current functional requirements.
• Ensure skills audit questionnaires are completed by all staff as directed by line manager.
• Ensure all NLRD’s are captured timeously on SETA’s LMS and report provided to line manager.
• Assist the Learning & Development Specialist with WSP / ATR to the relevant SETA. 

LEARNERSHIPS

• Provide an administrative support functions and co-ordinate all aspects relating to any Learnerships that the company runs by:
• Co-ordinate the relevant service providers (in-house or external) via their various agreements
• Assessing the Organisation’s training and development needs
• Attending any SETA or other bodies sessions regarding Learnerships
• Monitoring the Learner retention rate over the entire Learnerships period
• Reporting on the Learnerships progress weekly
• Ensure that Learnerships are administered and implemented effectively 

TRAINING CO-ORDINATION

• Co-ordinates training courses based on relevant topics and functionalities by:
• Scheduling and confirming training and circulating dates, times and other related information to members.
• Preparation of course material to learners & Facilitators
• Capturing time & attendance of learners, monitoring absenteeism behaviours and report to line manager
• Preparing training room for events

 
ADMINISTRATION FUNCTIONS 

CORRESPONDANCE, REPORTS AND RECORDKEEPING

• Performs tasks/ activities associated with the administrative and reporting requirements of the functionality by:
• Compiling and updating statistical information with respect to training completed, attendance levels and targets achieved.
• Checking and verifying payment invoices of external provides prior to forwarding for processing.
• Updating registers detailing assets (monitors, projectors, etc.) and submitting adjustments/ changes or information on new acquisitions to the relevant Business Unit for inclusion into the consolidated Assets Register.
• Maintaining the training information recordkeeping system, updating files with current correspondence and data and/ or accessing information to support query resolution or provide details of interventions planned and completed in the region.
• In order to ensure reports, correspondence and documentation and/ or information is recorded, processed and maintained in accordance with laid down administrative procedures.

Qualifications

• A tertiary qualification related to the function, i.e. HR/Training Diploma/Degree or equivalent   
• Good understanding of all the appropriate requirements related to the Skills Development Industry
• Min 2-3 year experience as an Education, Training and Development

Skills and knowledge

• Working knowledge and experience of the relevant legislation and programmes within the SA Skills Development sphere
• Advanced Computer Literacy in MS Excel, Word, Internet, Microsoft Outlook and Learning Management Systems
• People and communication skills (written and oral)
• Sound ability in problem solving
• High levels of integrity and ethical standards and be a team player with a pleasant disposition who enjoys multidisciplinary interactions
• The ability to use initiative
• Able to deal with people on all levels
• Relationship management
• Learning and adaptability